October 2005 - arrl-odv - reflector.arrl.org

[arrl-odv:13189] Re: January Meeting
by Jim K8JE 07 Oct '05

07 Oct '05

Ah, Joel, either you were trying bard to flip one in or . . . My point actually was we could change our fiscal year so that the Annual Meeting occurred at mid-calendar-year and the second meeting early-calendar-year. The same would be true if we wanted to shift meeting months (as has also bee suggested) and stay in Hartford/Hereford/Windsor or such HQ-oriented location. However, doing the 2nd meeting of the annum prior to the first would be unique, wouldn't it! Jim Weaver, K8JE Director, Great Lakes Division ARRL; http://www.arrl.org/ 5065 Bethany Rd., Mason, OH 45040 Tel.: 513-459-0142; E-mail: k8je(a)arrl.org ARRL: The reason Amateur Radio Is! MEMBERS: The reason ARRL Is! -----Original Message----- From: Joel Harrison [mailto:w5zn@arrl.org] Sent: Thursday, October 06, 2005 10:56 PM To: arrl-odv Subject: [arrl-odv:13188] Re: January Meeting The 2006 Annual Meeting in July and the 2006 Second Meeting in January? I've always wanted to turn back time ! Sorry Jim, I couldn't resist Joel -----Original Message----- From: JIM WEAVER [mailto:k8je@earthlink.net] Sent: Thursday, October 06, 2005 2:17 PM To: arrl-odv Subject: [arrl-odv:13178] Re: January Meeting Considering the above thoughts, there is no reason we could not modify our governing documents so that the "annual meeting" came in July and in Hartford, and that the January (second) meeting could be held elsewhere in the country.

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[arrl-odv:13188] Re: January Meeting
by Joel Harrison 07 Oct '05

07 Oct '05

The 2006 Annual Meeting in July and the 2006 Second Meeting in January? I've always wanted to turn back time ! Sorry Jim, I couldn't resist Joel -----Original Message----- From: JIM WEAVER [mailto:k8je@earthlink.net] Sent: Thursday, October 06, 2005 2:17 PM To: arrl-odv Subject: [arrl-odv:13178] Re: January Meeting Considering the above thoughts, there is no reason we could not modify our governing documents so that the "annual meeting" came in July and in Hartford, and that the January (second) meeting could be held elsewhere in the country.

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[arrl-odv:13187] Re: January
by K5ur＠aol.com 07 Oct '05

07 Oct '05

Anywhere is fine with me. I wouldn't mind moving it around, though. Out west, down south, in January ain't bad. 73, K5UR In a message dated 10/6/2005 9:34:24 PM Central Standard Time, w5zn(a)arrl.org writes: Greetings, I wholly agree with Tom. Anyway, the reason for Jim's post was not to debate the larger issue about how we conduct our meetings and who we should or should not welcome in. We haven't yet signed a contract in the Hartford area and we are running out of time. In fact, we are running out of time to book a meeting for January in any city, except maybe Boise (no offense intended). So, if you haven't opined about January 2006, please do so now. If we want to move outside Hartford, it will require a formal vote of the board in accordance with the By-Laws. 73 Joel W5ZN

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[arrl-odv:13186] Re: January
by Joel Harrison 07 Oct '05

07 Oct '05

Greetings, I wholly agree with Tom. Anyway, the reason for Jim's post was not to debate the larger issue about how we conduct our meetings and who we should or should not welcome in. We haven't yet signed a contract in the Hartford area and we are running out of time. In fact, we are running out of time to book a meeting for January in any city, except maybe Boise (no offense intended). So, if you haven't opined about January 2006, please do so now. If we want to move outside Hartford, it will require a formal vote of the board in accordance with the By-Laws. 73 Joel W5ZN -----Original Message----- From: Tom Frenaye [mailto:frenaye@pcnet.com] Sent: Thursday, October 06, 2005 8:37 PM To: arrl-odv Subject: [arrl-odv:13184] January I guess I'm just not seeing the same issues as some others. 1) There used to be (still is?) a policy of not having board or committee meetings at hamfest/convention venues. This was because there is often too much distraction and the needed interaction and policy consideration by Board members wasn't happening. I think this was instituted after the Cedar Rapids Iowa national convention in the early 80s where there was an attempt to have a public forum and use it for input to the Board meeting happening on the same weekend (that was before my time). I was told it was not a positive experience. 2) I think it was K1TWF who brought up the subject of having Board meetings in places other than Newington so we could show the flag and roll in mud puddles with members. If that isn't happening now with more than $100k spent by the Board in Division budgets, what do we think we can accomplish in one day or weekend a year? I sure hope we're all out showing the flag as much as time and budgets permit. We did a lot at Dayton this year and didn't break the bank - but that took tons of planning and organizing. 3) Several people suggested we need to show people more about how Board meetings really work - by having members come into the meetings. To me, that would be like looking behind the curtain to see the wizard of oz - perhaps a great disappointment, perhaps not. Some of our Board discussions and experiences are not uplifting... I think we ought to concentrate on having more effective Board meetings. The place we meet isn't really a great concern to me - the inside of a hotel looks the same in Honolulu and Houston and Hartford. Collectively we don't prepare well for Board meetings, reports are prepared and delivered late, people don't read them, we usually don't have a strategic agenda, etc. I'm more interested in seeing all of that improve than anything. -- Tom ===== e-mail: k1ki(a)arrl.org ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444

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[arrl-odv:13185] Re: Meeting...somewhere
by Jim Fenstermaker, K9JF 07 Oct '05

07 Oct '05

Les, What about the mid-winter hurricanes? JF ----- Original Message ----- From: Gilgal To: arrl-odv Sent: Thursday, October 06, 2005 5:55 PM Subject: [arrl-odv:13183] Meeting...somewhere Folks; I really like the thought of moving the meeting around and allowing the local members to see what goes on. My biggest complaint from members is that they are blind to the workings of the board. (good idea Rev) Nothing could be finer that to be in Carolina...Myrtle Beach 10,000 hotel rooms at $40 bucks a night in Janurary , ocean front. Les Shattuck K4NK

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[arrl-odv:13184] January
by Tom Frenaye 07 Oct '05

07 Oct '05

I guess I'm just not seeing the same issues as some others. 1) There used to be (still is?) a policy of not having board or committee meetings at hamfest/convention venues. This was because there is often too much distraction and the needed interaction and policy consideration by Board members wasn't happening. I think this was instituted after the Cedar Rapids Iowa national convention in the early 80s where there was an attempt to have a public forum and use it for input to the Board meeting happening on the same weekend (that was before my time). I was told it was not a positive experience. 2) I think it was K1TWF who brought up the subject of having Board meetings in places other than Newington so we could show the flag and roll in mud puddles with members. If that isn't happening now with more than $100k spent by the Board in Division budgets, what do we think we can accomplish in one day or weekend a year? I sure hope we're all out showing the flag as much as time and budgets permit. We did a lot at Dayton this year and didn't break the bank - but that took tons of planning and organizing. 3) Several people suggested we need to show people more about how Board meetings really work - by having members come into the meetings. To me, that would be like looking behind the curtain to see the wizard of oz - perhaps a great disappointment, perhaps not. Some of our Board discussions and experiences are not uplifting... I think we ought to concentrate on having more effective Board meetings. The place we meet isn't really a great concern to me - the inside of a hotel looks the same in Honolulu and Houston and Hartford. Collectively we don't prepare well for Board meetings, reports are prepared and delivered late, people don't read them, we usually don't have a strategic agenda, etc. I'm more interested in seeing all of that improve than anything. -- Tom ===== e-mail: k1ki(a)arrl.org ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444

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[arrl-odv:13183] Meeting...somewhere
by Gilgal 07 Oct '05

07 Oct '05

Folks; I really like the thought of moving the meeting around and allowing the local members to see what goes on. My biggest complaint from members is that they are blind to the workings of the board. (good idea Rev) Nothing could be finer that to be in Carolina...Myrtle Beach 10,000 hotel rooms at $40 bucks a night in Janurary , ocean front. Les Shattuck K4NK

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[arrl-odv:13182] Re: January Meeting
by Joyce Birmingham 06 Oct '05

06 Oct '05

I always enjoy visiting HQ, but then, I live it it's 'backyard', so to speak. I think it's important for the Directors and Vice Directors to spend time with the staff, but if it is the consensus of the Board to travel to warmer climate in January, so be it. Then, I will not be driving...I will be flying! Joyce - KA2ANF -----Original Message----- From: w5jbp(a)aol.com [mailto:w5jbp@aol.com] Sent: Wednesday, October 05, 2005 9:09 AM To: arrl-odv Subject: [arrl-odv:13138] January Meeting It is time to consider the location of the January board meeting. For the last two years we have not been fortunate from the weather standpoint. Last January 21 of us were stranded for an extra day due to the airport being closed. I have not discussed this with Barry Shelley, but a guess would be that the cost was in the area of an extra 5K. I know that many of you like to harass the staff, but another location that is not so prone to snow and cold weather (Dallas) might be something you want to consider. What are your thoughts? Jim Haynie, W5JBP

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[arrl-odv:13181] Re: January Meeting
by Andy Oppel 06 Oct '05

06 Oct '05

This may be a bit too radical, but have we thought of timing the meetings differently? What if we had the meetings in April and October instead (just pulling months out of the air). Those months offer more predictable weather and it gets the July meeting out of the summer vacation window where the airlines seem to implement "take no prisoners" airfares. I also see advantage to a meeting in October as it gives you time to implement budgets and policy changes before the next calendar year is already underway. Just thinking about options here, and I know it's likely too late to change the timing of the next meeting (or perhaps not for either meeting in 2006). -- Andy Oppel, N6AJO At 09:32 AM 10/6/2005, JIM WEAVER wrote: >Building on the comments of other, I'd like to add just a couple of >thoughts. > >The idea of moving Board meetings around the country to meet the locals >has appeal to me. Doing this would require a bit of planning to avoid >anyone having the impression we would rent the local opera house to hold >open sessions, however. A reception on Saturday evening for interested >locals, as an example, might work out nicely to demonstrate we either >have no horns at all or they in the least are retractable. Cash bar, of >course. > >There may be advantage to holding the "annual meeting" in Hartford >simply because we typically do more business at this meeting than at the >second meeting. Being nearer to staff and files (even in the electronic >communication age) could be useful. > >Considering the above thoughts, there is no reason we could not modify >our governing documents so that the "annual meeting" came in July and in >Hartford, and that the January (second) meeting could be held elsewhere >in the country. > >If we're going to think outside the box, let's think outside the box. > > >Jim Weaver, K8JE >Director, Great Lakes Division ARRL; http://www.arrl.org/ >5065 Bethany Rd., Mason, OH 45040 >Tel.: 513-459-0142; E-mail: k8je(a)arrl.org >ARRL: The reason Amateur Radio Is! >MEMBERS: The reason ARRL Is! > > >-----Original Message----- >From: John Bellows [mailto:jbellows@skypoint.com] >Sent: Thursday, October 06, 2005 1:38 PM >To: arrl-odv >Subject: [arrl-odv:13177] Re: January Meeting > >Again this is a generic reply not specifically geared to Rev or Mike's >comments. I previously express a preference for Hartford but understand >that making the Meeting more visible could have some advantage. If we >are going to change a policy we really ought to do it in a straight >forward manner and amend the By Laws to eliminate the preference for a >January meeting "in the vicinity of" Newington, CT. > >In the past eight years I can only recall two meetings away from >Hartford where there was any contact or involvement with local members. >I recall one meeting in Memphis where the Tennessee DX Assn hosted a >reception and a meeting in Dallas where there was a presentation to a >local Amateur by President Haynie. With those two exceptions I believe >our "away" meetings involved no contact with local members. If we are >serious about "showing the flag" in other parts of the country we should >make some effort to invite local Amateurs to come a view the meetings. > >Finally, if we are looking to "show the flag" in other parts of the >country" Dallas doesn't seem look the place to start. In a real sense it >has been a home away from home for ARRL meetings in the past few years. > >73, > >Jay, KØQB > >-----Original Message----- >From: warren morton [mailto:mortonwg@bresnan.net] >Sent: Thursday, October 06, 2005 10:50 AM >To: arrl-odv >Subject: [arrl-odv:13174] Re: January Meeting > >Jim: In addition to staying as far away from the snow as is reasonably >possible, Mike brings up a very good point. I also believe that it would >be >quite prudent to "go on the road" with one of our BOD meetings and give >the >membership an opportunity to meet their Board members. When I served on >the >BOD of the American Association of Professional Landmen we held two of >our >four annual Board meetings on the road and it was very well received by >our >membership. Furthermore this would also enable us to change Rick's >favorite >song to "On The Road Again" by Willy Nelson. 73, Rev "Road Kill" Morton >WS7W > > >On Wed, 05 Oct 2005 09:09:22 -0400 > w5jbp(a)aol.com wrote: > > It is time to consider the location of the January board meeting. For >the > >last two years we have not been fortunate from the weather standpoint. >Last > >January 21 of us were stranded for an extra day due to the airport >being > >closed. I have not discussed this with Barry Shelley, but a guess would >be > >that the cost was in the area of an extra 5K. > > > > I know that many of you like to harass the staff, but another location >that > >is not so prone to snow and cold weather (Dallas) might be something >you want > >to consider. > > > > What are your thoughts? > > > > Jim Haynie, W5JBP > >

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[arrl-odv:13180] Correction
by Kramer, Harold, WJ1B 06 Oct '05

06 Oct '05

Hi, Correction: The Membership Manager Position was not approved in November. Since I was hired in February, that would have been quite an accomplishment. I meant to type July. 73, Harold Harold Kramer, WJ1B Chief Operating Officer ARRL - The National Association for Amateur Radio 225 Main Street Newington, CT 06111 860 594 0220 www.arrl.org/

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