[arrl-odv:34432] IMPORTANT - Conflict of Interest Certification Form
Dear Members of the ODV, Along with greeting you and hoping you have a good day; I'm writing you this email to inform you that you are required to read, sign, and send the Conflict-of-Interest Certification Form, as established in By-Law 46. As a reminder, per By-Law 46, section f: "(f) Annual Statements Each Board Member and Vice Director shall annually sign a statement which affirms that such person: 1) Has received a copy of the current Conflict of Interest policy set forth in this Bylaw; 2) Has read the Bylaw; 3) Agrees to comply with the disclosure requirements; and 4) Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve." Please read the attached By-Law and return a signed Certification page to ExecAdmin@arrl.org before January 18, 2023. Thank you, and Happy New Year. Juan Pablo Gonzalez, KC1RNY Administrative Assistant ARRL, The National Association for Amateur Radio(r) 225 Main Street Newington, CT 06111 (860) 594-0220 jpgonzalez@arrl.org [cid:image001.png@01D91F55.17F454F0]
Is there some benefit in having 40 or so people 1) Download an attachment2) Print it3) Sign the printed form4) Scan the signed form5) Prepare an email6) Attach the file of the scanned copy7) Send the email Then have a staff member either 1) Open up 40 emails2) Open up or download 40 attachments3) Check and verify that the forms are actually signed 4) Print or electronically store the attachments As opposed to having 40 printed copies of the form available for signing at the meeting? 73, Dick, N6AA Sent from Yahoo Mail on Android On Tue, Jan 3, 2023 at 6:27 AM, Gonzalez, Juan Pablo (JP), KC1RNY<JPGonzalez@arrl.org> wrote: <!--#yiv5902441146 filtered {}#yiv5902441146 filtered {}#yiv5902441146 filtered {}#yiv5902441146 p.yiv5902441146MsoNormal, #yiv5902441146 li.yiv5902441146MsoNormal, #yiv5902441146 div.yiv5902441146MsoNormal {margin:0in;font-size:11.0pt;font-family:"Calibri", sans-serif;}#yiv5902441146 span.yiv5902441146EmailStyle17 {font-family:"Times New Roman", serif;color:windowtext;}#yiv5902441146 .yiv5902441146MsoChpDefault {font-family:"Calibri", sans-serif;}#yiv5902441146 filtered {}#yiv5902441146 div.yiv5902441146WordSection1 {}--> Dear Members of the ODV, Along with greeting you and hoping you have a good day; I’m writing you this email to inform you that you are required to read, sign, and send the Conflict-of-Interest Certification Form, as established in By-Law 46. As a reminder, per By-Law 46, section f: “(f) Annual Statements Each Board Member and Vice Director shall annually sign a statement which affirms that such person: 1) Has received a copy of the current Conflict of Interest policy set forth in this Bylaw; 2) Has read the Bylaw; 3) Agrees to comply with the disclosure requirements; and 4) Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve.” Please read the attached By-Law and return a signed Certification page to ExecAdmin@arrl.org before January 18, 2023. Thank you, and Happy New Year. Juan Pablo Gonzalez, KC1RNY Administrative Assistant ARRL, The National Association for Amateur Radio® 225 Main Street Newington, CT 06111 (860) 594-0220 jpgonzalez@arrl.org _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Good point Dick, Is there any cogent reason why we can't all just send an email saying we've read it? What does the signature aspect of this really add ? How does this process benefit the League beyond what a simple email would do ? De we expect people to agree, then later to deny they agreed ? Why wouldn't a copy of the email fix this ? Why all the formality? Mikek1twf -----Original Message----- From: Richard Norton via arrl-odv <arrl-odv@reflector.arrl.org> To: JPGonzalez@arrl.org; arrl-odv@reflector.arrl.org <arrl-odv@reflector.arrl.org> Cc: ExecAdmin <ExecAdmin@arrl.org> Sent: Tue, Jan 3, 2023 10:25 am Subject: [arrl-odv:34433] Re: IMPORTANT - Conflict of Interest Certification Form Is there some benefit in having 40 or so people 1) Download an attachment2) Print it3) Sign the printed form4) Scan the signed form5) Prepare an email6) Attach the file of the scanned copy7) Send the email Then have a staff member either 1) Open up 40 emails2) Open up or download 40 attachments3) Check and verify that the forms are actually signed 4) Print or electronically store the attachments As opposed to having 40 printed copies of the form available for signing at the meeting? 73, Dick, N6AA Sent from Yahoo Mail on Android On Tue, Jan 3, 2023 at 6:27 AM, Gonzalez, Juan Pablo (JP), KC1RNY<JPGonzalez@arrl.org> wrote: <!--#yiv2611363427 filtered {}#yiv2611363427 filtered {}#yiv2611363427 filtered {}#yiv2611363427 p.yiv2611363427MsoNormal, #yiv2611363427 li.yiv2611363427MsoNormal, #yiv2611363427 div.yiv2611363427MsoNormal {margin:0in;font-size:11.0pt;font-family:"Calibri", sans-serif;}#yiv2611363427 span.yiv2611363427EmailStyle17 {font-family:"Times New Roman", serif;color:windowtext;}#yiv2611363427 .yiv2611363427MsoChpDefault {font-family:"Calibri", sans-serif;}#yiv2611363427 filtered {}#yiv2611363427 div.yiv2611363427WordSection1 {}-->Dear Members of the ODV, Along with greeting you and hoping you have a good day; I’m writing you this email to inform you that you are required to read, sign, and send the Conflict-of-Interest Certification Form, as established in By-Law 46. As a reminder, per By-Law 46, section f: “(f) Annual Statements Each Board Member and Vice Director shall annually sign a statement which affirms that such person: 1) Has received a copy of the current Conflict of Interest policy set forth in this Bylaw; 2) Has read the Bylaw; 3) Agrees to comply with the disclosure requirements; and 4) Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve.” Please read the attached By-Law and return a signed Certification page to ExecAdmin@arrl.org before January 18, 2023. Thank you, and Happy New Year. Juan Pablo Gonzalez, KC1RNY Administrative Assistant ARRL, The National Association for Amateur Radio® 225 Main Street Newington, CT 06111 (860) 594-0220 jpgonzalez@arrl.org _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Dick, Some ODV members rather have this out of the way before the meeting. JP will have printed forms for anyone who did not provide one prior to the meeting. Thanks. Diane From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of Richard Norton via arrl-odv Sent: Tuesday, January 3, 2023 10:26 AM To: Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org>; arrl-odv@reflector.arrl.org Cc: ExecAdmin <ExecAdmin@arrl.org> Subject: [arrl-odv:34433] Re: IMPORTANT - Conflict of Interest Certification Form Is there some benefit in having 40 or so people 1) Download an attachment 2) Print it 3) Sign the printed form 4) Scan the signed form 5) Prepare an email 6) Attach the file of the scanned copy 7) Send the email Then have a staff member either 1) Open up 40 emails 2) Open up or download 40 attachments 3) Check and verify that the forms are actually signed 4) Print or electronically store the attachments As opposed to having 40 printed copies of the form available for signing at the meeting? 73, Dick, N6AA Sent from Yahoo Mail on Android<https://go.onelink.me/107872968?pid=InProduct&c=Global_Internal_YGrowth_AndroidEmailSig__AndroidUsers&af_wl=ym&af_sub1=Internal&af_sub2=Global_YGrowth&af_sub3=EmailSignature> On Tue, Jan 3, 2023 at 6:27 AM, Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org<mailto:JPGonzalez@arrl.org>> wrote: Dear Members of the ODV, Along with greeting you and hoping you have a good day; I’m writing you this email to inform you that you are required to read, sign, and send the Conflict-of-Interest Certification Form, as established in By-Law 46. As a reminder, per By-Law 46, section f: “(f) Annual Statements Each Board Member and Vice Director shall annually sign a statement which affirms that such person: 1) Has received a copy of the current Conflict of Interest policy set forth in this Bylaw; 2) Has read the Bylaw; 3) Agrees to comply with the disclosure requirements; and 4) Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve.” Please read the attached By-Law and return a signed Certification page to ExecAdmin@arrl.org<mailto:ExecAdmin@arrl.org> before January 18, 2023. Thank you, and Happy New Year. Juan Pablo Gonzalez, KC1RNY Administrative Assistant ARRL, The National Association for Amateur Radio® 225 Main Street Newington, CT 06111 (860) 594-0220 jpgonzalez@arrl.org<mailto:jpgonzalez@arrl.org> [cid:image001.png@01D91F74.741486F0] _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv
If JP were to use Adobe Acrobat editor or a number of other tools, he could send out an electronically signable document that we could acknowledge online. When I managed a group of 60 people across the globe, there was no thought of actually getting people to sign something – e-signatures are legal across the US and EU and are MORE secure than pen-to-paper. This is a technology hobby. As a leadership organization, learn to use the latest technology and you’ll not have to print, sign, scan, etc. Sending out an e-sign document to us would save all the steps you identified. I’ve attached my signed document so you can see how Adobe does it. It only takes an Adobe Editor license on the originating party’s part. One click on our part and we’re done, if a document is sent out for digital signature, like this one could be. -- Mickey Baker, N4MB Director, Southeastern Division ARRL, The National Association for Amateur Radio® Phone (561) 320-2775 Email: n4mb@arrl.org<mailto:n4mb@arrl.org> ARRL Customer Service: (860) 594-0355 From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> on behalf of Middleton, Diane, W2DLM (CFO) <dmiddleton@arrl.org> Date: Tuesday, January 3, 2023 at 1:08 PM To: Norton, Richard N6AA (Dir, SW) <richardjnorton@yahoo.com>, Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org>, arrl-odv@reflector.arrl.org <arrl-odv@reflector.arrl.org> Cc: ExecAdmin <ExecAdmin@arrl.org> Subject: [arrl-odv:34435] Re: IMPORTANT - Conflict of Interest Certification Form Dick, Some ODV members rather have this out of the way before the meeting. JP will have printed forms for anyone who did not provide one prior to the meeting. Thanks. Diane From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of Richard Norton via arrl-odv Sent: Tuesday, January 3, 2023 10:26 AM To: Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org>; arrl-odv@reflector.arrl.org Cc: ExecAdmin <ExecAdmin@arrl.org> Subject: [arrl-odv:34433] Re: IMPORTANT - Conflict of Interest Certification Form Is there some benefit in having 40 or so people 1) Download an attachment 2) Print it 3) Sign the printed form 4) Scan the signed form 5) Prepare an email 6) Attach the file of the scanned copy 7) Send the email Then have a staff member either 1) Open up 40 emails 2) Open up or download 40 attachments 3) Check and verify that the forms are actually signed 4) Print or electronically store the attachments As opposed to having 40 printed copies of the form available for signing at the meeting? 73, Dick, N6AA Sent from Yahoo Mail on Android<https://go.onelink.me/107872968?pid=InProduct&c=Global_Internal_YGrowth_AndroidEmailSig__AndroidUsers&af_wl=ym&af_sub1=Internal&af_sub2=Global_YGrowth&af_sub3=EmailSignature> On Tue, Jan 3, 2023 at 6:27 AM, Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org<mailto:JPGonzalez@arrl.org>> wrote: Dear Members of the ODV, Along with greeting you and hoping you have a good day; I’m writing you this email to inform you that you are required to read, sign, and send the Conflict-of-Interest Certification Form, as established in By-Law 46. As a reminder, per By-Law 46, section f: “(f) Annual Statements Each Board Member and Vice Director shall annually sign a statement which affirms that such person: 1) Has received a copy of the current Conflict of Interest policy set forth in this Bylaw; 2) Has read the Bylaw; 3) Agrees to comply with the disclosure requirements; and 4) Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve.” Please read the attached By-Law and return a signed Certification page to ExecAdmin@arrl.org<mailto:ExecAdmin@arrl.org> before January 18, 2023. Thank you, and Happy New Year. Juan Pablo Gonzalez, KC1RNY Administrative Assistant ARRL, The National Association for Amateur Radio® 225 Main Street Newington, CT 06111 (860) 594-0220 jpgonzalez@arrl.org<mailto:jpgonzalez@arrl.org> [cid:image001.png@01D91F74.741486F0] _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv
I am requesting that all board members deliver to me at the January board meeting an original copy of the COI statement, signed and dated in ink, that can be kept on file at HQ. I am happy to ensure that our admins have blank forms that can be signed on-site. Sorry for creating noise on ODV. Thanks. David
participants (6)
-
Baker, Mickey, N4MB (Dir, SE) -
Gonzalez, Juan Pablo (JP), KC1RNY -
Middleton, Diane, W2DLM (CFO) -
Mike Raisbeck -
Minster, David NA2AA (CEO) -
Richard Norton