If JP were to use Adobe Acrobat editor or a number of other tools, he could send out an electronically signable document that we could acknowledge online. When I managed a group of 60 people across the globe,
there was no thought of actually getting people to sign something – e-signatures are legal across the US and EU and are MORE secure than pen-to-paper.
This is a technology hobby. As a leadership organization, learn to use the latest technology and you’ll not have to print, sign, scan, etc. Sending out an e-sign document to us would save all the steps you
identified.
I’ve attached my signed document so you can see how Adobe does it. It only takes an Adobe Editor license on the originating party’s part. One click on our part and we’re done, if a document is sent out for
digital signature, like this one could be.
--
Mickey Baker, N4MB
Director, Southeastern Division
ARRL,
The National Association for Amateur Radio®
Phone (561) 320-2775
Email:
n4mb@arrl.org
ARRL Customer Service:
(860) 594-0355
From:
arrl-odv <arrl-odv-bounces@reflector.arrl.org> on behalf of Middleton, Diane, W2DLM (CFO) <dmiddleton@arrl.org>
Date: Tuesday, January 3, 2023 at 1:08 PM
To: Norton, Richard N6AA (Dir, SW) <richardjnorton@yahoo.com>, Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org>, arrl-odv@reflector.arrl.org <arrl-odv@reflector.arrl.org>
Cc: ExecAdmin <ExecAdmin@arrl.org>
Subject: [arrl-odv:34435] Re: IMPORTANT - Conflict of Interest Certification Form
Dick,
Some ODV members rather have this out of the way before the meeting. JP will have printed forms for anyone who did not provide one prior to the meeting.
Thanks.
Diane
From: arrl-odv <arrl-odv-bounces@reflector.arrl.org>
On Behalf Of Richard Norton via arrl-odv
Sent: Tuesday, January 3, 2023 10:26 AM
To: Gonzalez, Juan Pablo (JP), KC1RNY <JPGonzalez@arrl.org>; arrl-odv@reflector.arrl.org
Cc: ExecAdmin <ExecAdmin@arrl.org>
Subject: [arrl-odv:34433] Re: IMPORTANT - Conflict of Interest Certification Form
Is there some benefit in having 40 or so people
1) Download an attachment
2) Print it
3) Sign the printed form
4) Scan the signed form
5) Prepare an email
6) Attach the file of the scanned copy
7) Send the email
Then have a staff member either
1) Open up 40 emails
2) Open up or download 40 attachments
3) Check and verify that the forms are actually signed
4) Print or electronically store the attachments
As opposed to having 40 printed copies of the form available for signing at the meeting?
73,
Dick, N6AA
On Tue, Jan 3, 2023 at 6:27 AM, Gonzalez, Juan Pablo (JP), KC1RNY
<JPGonzalez@arrl.org> wrote:
Dear Members of the ODV,
Along with greeting you and hoping you have a good day; I’m writing you this email to inform you that you are required to read, sign, and send the Conflict-of-Interest Certification Form, as established in By-Law 46.
As a reminder, per By-Law 46, section f:
“(f) Annual Statements
Each Board Member and Vice Director shall annually sign a statement which affirms that such person:
1) Has received a copy of the current Conflict of Interest policy set forth in this Bylaw;
2) Has read the Bylaw;
3) Agrees to comply with the disclosure requirements; and
4) Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.
The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve.”
Please read the attached By-Law and return a signed Certification page to ExecAdmin@arrl.org before January 18, 2023.
Thank you, and Happy New Year.
Juan Pablo Gonzalez, KC1RNY
Administrative Assistant
ARRL, The National Association for Amateur Radio®
225 Main Street
Newington, CT 06111
(860) 594-0220
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