[arrl-odv:27036] Minutes on which approval will be requested
To all, There has been more controversy than I have ever seen in the approval of minutes of any meeting in which I was a part. I hesitate to offer a bit of a compromise, but we need to get the minutes out to the members. I was somewhat confused as to why our previous policy allowed the distribution of unapproved minutes, but it probably stemmed from a situation like the one we find ourselves in now. I would propose that we all approve the minutes from ODV #27024, and have a news story detailing the board meeting, the board minutes, and any other issues brought forward that did not appear in the official minutes that need to be communicated to our members. This way we will have both a correct set of minutes per Roberts Rules of Order, and additional information to our members for any concerns of transparency. ’73 de JIM N2ZZ Director – Roanoke Division Representing ARRL members in the Virginia, West Virginia, South Carolina and North Carolina sections ARRL – The National Association for Amateur Radio™ From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Rod Blocksome Sent: Thursday, February 01, 2018 4:24 PM To: Henderson, Dan N1ND Cc: arrl-odv Subject: [arrl-odv:27034] Re: Minutes on which approval will be requested I have to say I had some familiarity with Robert's Rules of Order but have been educated in the finer points these past few days. For that reason and my belief that we need to act in a timely manner to get approved minutes out..... I vote aye to approve the minutes attached to Dan's message to ODV # 27024 Rod, K0DAS Midwest Div. Dir. On Thu, Feb 1, 2018 at 12:11 PM, Henderson, Dan N1ND <dhenderson@arrl.org> wrote: Per the decision of President Roderick and at the direction of CEO Shelley, attached please find the version of minutes of the 2018 ARRL Annual Board Meeting held January 19-20 which the Directors of the Board are now asked to approve. Directors are asked to send their approvals to the reflector at this time. Thanks and 73 Dan Henderson, N1ND Assistant Secretary – American Radio Relay League, Inc. Regulatory Information Manager ARRL, the national association for Amateur Radio 860-594-0236 <tel:(860)%20594-0236> <mailto:dhenderson@arrl.org> dhenderson@arrl.org _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
At 06:20 PM 2/1/2018, James F. Boehner MD via arrl-odv wrote:
There has been more controversy than I have ever seen in the approval of minutes of any meeting in which I was a part.
I hesitate to offer a bit of a compromise, but we need to get the minutes out to the members. I was somewhat confused as to why our previous policy allowed the distribution of unapproved minutes, but it probably stemmed from a situation like the one we find ourselves in now.
It has only been in the last several years that minutes were approved within a week or two of the Board meeting. Before that, they were approved at the next meeting (six months later), and that was when the secretary often had the draft minutes out the day after the meeting (Sunday afternoon). The minutes were released to members without being approved, and there were seldom any changes requested when they were approved six months later.
I would propose that we all approve the minutes from ODV #27024, and have a news story detailing the board meeting, the board minutes, and any other issues brought forward that did not appear in the official minutes that need to be communicated to our members. This way we will have both a correct set of minutes per Roberts Rules of Order, and additional information to our members for any concerns of transparency.
There is no reason to hold up any web story about the meeting until the minutes are approved. All of the news could have been posted the day after the meeting. So far we've posted a few short web articles that cover almost all of the items approved: 1/21 Officer, EC and Foundation election results 1/23 DXCC change will add Kosovo 1/23 Review and changes to Code of Conduct, release of reasons for candidate rejection, indemnity and life members in AA&BL, DXCC rules change, 2018 Plan approval, Lifelong Learning program, CEO Search committee. 1/24 International Humanitarian Award winners, and several other awards Perhaps the March issue of QST will have a summary article, if so I think it is already out the door to the printer. We're just tripping all over each other. -- Tom ===== e-mail: k1ki@arrl.org ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444
Slip and slide, trip and fall. As Tom says most of what was passed is already out on the website as he delineated below. I think the main objective here is to just be more open to the members. I applaud everyone for the suggestions on how to get out more info to the membership. Tom also gives a good historical account of how things were done in the past that some of us may not be aware of. I agree with N2ZZ's suggestion of a detailed QST article and the benefits from same- I bet we missed March however April goes out in March. Also, I may put forth a couple of ideas in the next few weeks that may aid in our transparency in the future. QRX... 73 while I cogitate a bit more. (CONDX are superb on 80 tonight) David A. Norris, K5UZ -----Original Message----- From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Tom Frenaye Sent: Thursday, February 01, 2018 8:25 PM To: 'arrl-odv' <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:27038] Re: Minutes on which approval will be requested At 06:20 PM 2/1/2018, James F. Boehner MD via arrl-odv wrote: There has been more controversy than I have ever seen in the approval of minutes of any meeting in which I was a part. I hesitate to offer a bit of a compromise, but we need to get the minutes out to the members. I was somewhat confused as to why our previous policy allowed the distribution of unapproved minutes, but it probably stemmed from a situation like the one we find ourselves in now. It has only been in the last several years that minutes were approved within a week or two of the Board meeting. Before that, they were approved at the next meeting (six months later), and that was when the secretary often had the draft minutes out the day after the meeting (Sunday afternoon). The minutes were released to members without being approved, and there were seldom any changes requested when they were approved six months later. I would propose that we all approve the minutes from ODV #27024, and have a news story detailing the board meeting, the board minutes, and any other issues brought forward that did not appear in the official minutes that need to be communicated to our members. This way we will have both a correct set of minutes per Roberts Rules of Order, and additional information to our members for any concerns of transparency. There is no reason to hold up any web story about the meeting until the minutes are approved. All of the news could have been posted the day after the meeting. So far we've posted a few short web articles that cover almost all of the items approved: 1/21 Officer, EC and Foundation election results 1/23 DXCC change will add Kosovo 1/23 Review and changes to Code of Conduct, release of reasons for candidate rejection, indemnity and life members in AA&BL, DXCC rules change, 2018 Plan approval, Lifelong Learning program, CEO Search committee. 1/24 International Humanitarian Award winners, and several other awards Perhaps the March issue of QST will have a summary article, if so I think it is already out the door to the printer. We're just tripping all over each other. -- Tom ===== e-mail: k1ki@arrl.org ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444
Just as a point of reference, the March issue of QST went to press on the Monday after the Board meeting, January 22nd. 73, Barry J. Shelley, N1VXY Chief Executive Officer ARRL, Inc. The national association for Amateur Radio (860) 594-0212 www.arrl.org From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Frenaye, Tom, K1KI Sent: Thursday, February 01, 2018 9:25 PM To: arrl-odv <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:27038] Re: Minutes on which approval will be requested At 06:20 PM 2/1/2018, James F. Boehner MD via arrl-odv wrote: There has been more controversy than I have ever seen in the approval of minutes of any meeting in which I was a part. I hesitate to offer a bit of a compromise, but we need to get the minutes out to the members. I was somewhat confused as to why our previous policy allowed the distribution of unapproved minutes, but it probably stemmed from a situation like the one we find ourselves in now. It has only been in the last several years that minutes were approved within a week or two of the Board meeting. Before that, they were approved at the next meeting (six months later), and that was when the secretary often had the draft minutes out the day after the meeting (Sunday afternoon). The minutes were released to members without being approved, and there were seldom any changes requested when they were approved six months later. I would propose that we all approve the minutes from ODV #27024, and have a news story detailing the board meeting, the board minutes, and any other issues brought forward that did not appear in the official minutes that need to be communicated to our members. This way we will have both a correct set of minutes per Roberts Rules of Order, and additional information to our members for any concerns of transparency. There is no reason to hold up any web story about the meeting until the minutes are approved. All of the news could have been posted the day after the meeting. So far we've posted a few short web articles that cover almost all of the items approved: 1/21 Officer, EC and Foundation election results 1/23 DXCC change will add Kosovo 1/23 Review and changes to Code of Conduct, release of reasons for candidate rejection, indemnity and life members in AA&BL, DXCC rules change, 2018 Plan approval, Lifelong Learning program, CEO Search committee. 1/24 International Humanitarian Award winners, and several other awards Perhaps the March issue of QST will have a summary article, if so I think it is already out the door to the printer. We're just tripping all over each other. -- Tom ===== e-mail: k1ki@arrl.org<mailto:k1ki@arrl.org> ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444
participants (4)
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David Norris -
James F. Boehner MD -
Shelley, Barry, N1VXY (CEO) -
Tom Frenaye