Just as a point of reference, the March issue of QST went to press on the Monday after the Board meeting, January 22nd.

 

73,

Barry J. Shelley, N1VXY

Chief Executive Officer

ARRL, Inc.

The national association for Amateur Radio

 

(860) 594-0212

www.arrl.org

 

 

 

From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Frenaye, Tom, K1KI
Sent: Thursday, February 01, 2018 9:25 PM
To: arrl-odv <arrl-odv@reflector.arrl.org>
Subject: [arrl-odv:27038] Re: Minutes on which approval will be requested

 

At 06:20 PM 2/1/2018, James F. Boehner MD via arrl-odv wrote:

 
There has been more controversy than I have ever seen in the approval of minutes of any meeting in which I was a part.
 
I hesitate to offer a bit of a compromise, but we need to get the minutes out to the members.  I was somewhat confused as to why our previous policy allowed the distribution of unapproved minutes, but it probably stemmed from a situation like the one we find ourselves in now.


It has only been in the last several years that minutes were approved within a week or two of the Board meeting.  Before that, they were approved at the next meeting (six months later), and that was when the secretary often had the draft minutes out the day after the meeting (Sunday afternoon).   The minutes were released to members without being approved, and there were seldom any changes requested when they were approved six months later.


 I would propose that we all approve the minutes from ODV #27024, and have a news story detailing the board meeting, the board minutes, and any other issues brought forward that did not appear in the official minutes that need to be communicated to our members.  This way we will have both a correct set of minutes per Roberts Rules of Order, and additional information to our members for any concerns of transparency.


There is no reason to hold up any web story about the meeting until the minutes are approved.   All of the news could have been posted the day after the meeting.  So far we've posted a few short web articles that cover almost all of the items approved:

1/21 Officer, EC and Foundation election results

1/23 DXCC change will add Kosovo

1/23 Review and changes to Code of Conduct, release of reasons for candidate rejection, indemnity and life members in AA&BL, DXCC rules change, 2018 Plan approval, Lifelong Learning program, CEO Search committee.

1/24 International Humanitarian Award winners, and several other awards

Perhaps the March issue of QST will have a summary article, if so I think it is already out the door to the printer.

We're just tripping all over each other.

           -- Tom


=====
e-mail: k1ki@arrl.org   ARRL New England Division Director  http://www.arrl.org/
Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444