ARRL Standing Order 04-1.42: 04-1.42) Any motion to create or substantially modify a program or activity shall include documentation of the expected revenue and expense generated by the proposed program or activity. As described in the ARRL Director's Workbook, "ARRL Standing Orders are Board actions that have lasting effect, and are not otherwise incorporated into the working documents of the organization". There are several motions proposed for the July Board Meeting that may substantially modify a program or activity. In order to fully consider the impact of each of the proposals the motion should include well documented statement of its expected revenue or expense. Presumably, proposals implementing a new program or substantially modified program should also include an assessment of the impact of the ability of staff to complete programs and activities currently included in the 2014 Budget/Plan adopted by the Board in January. If a motion proposes implementation of a new project in the current Budget/Plan the documentation should, in all fairness, include information as to other previously approved projects, programs or activities, that will be delayed or eliminated the Plan year by adoption of the proosed motion. 73, Jay, KØQB -----Original Message----- From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Doug Rehman Sent: Tuesday, July 01, 2014 12:20 PM To: 'Cliff Ahrens'; 'arrl-odv' Subject: [arrl-odv:22905] Re: Director's Motion: Data Gathering Cliff: I would estimate 40-60 man-hours of IT time. Much of the design can be accomplished before IT is brought in to implement it. The end users (PRC, staff, etc.) can come up with what they want to collect and how they want each item to be collected (IE: enter free text or select one of five items for a particular item entry). Once the data to be collected is identified, the programmer can construct the database and the user interface page. I fully realize the issues associated with anything in the League that requires IT. In a few minutes I will send out another motion that is an attempt to identify all outstanding IT projects, their current status, and current/recommended priority. The motion also seeks to create a strategic plan for IT. IT has become a crippling impediment to forward progress at the ARRL. We have to get a grip on what is being worked on, how the assets are allocated towards those projects, and how we address the quicksand we’re mired in. We cannot, however, stop identifying and legislating those things that must be done for the betterment of the League and amateur radio. What we need is a Board level plan that gets us out of the quicksand! 73, Doug K4AC From: Cliff Ahrens [mailto:cliff.ahrens@gmail.com] Sent: Tuesday, July 1, 2014 12:45 PM To: k4ac; 'arrl-odv' Subject: RE: [arrl-odv:22901] Director's Motion: Data Gathering Doug, the concept sounds good. But I have some questions and concerns about the cost and how this fits into existing staff and IT priorities. Have you discussed this with staff and the A&F Committee and what’s their input? What’s the cost of designing and implementing a web based reporting form? Can it be done in-house? And how does the January 15, 2015 deadline fit into other IT and other priorities already established. Cliff K0CA From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Doug Rehman Sent: Tuesday, July 01, 2014 11:17 AM To: 'arrl-odv' Subject: [arrl-odv:22901] Director's Motion: Data Gathering The existing means for collecting information on public service and emergency communications events is for the EC to submit it to the SEC and the SEC includes it in their monthly report to HQ. The problem is that many ECs don’t report activity and many SECs don’t submit monthly reports to HQ. Further complicating the situation is that when such activity is reported, there is no standard format that allows for the easy extraction of data. Reporting via a web form on arrl.org would make the process simple, uniform, and efficient. Information gathered can then be used for the periodic Report to America updates and ongoing ARRL lobbying efforts. I will be making this motion at the July Board meeting. As with any other motion I have/will send out, please feel free to offer any tweaks that you believe would make it a better motion. If there is interest, I can schedule one or more GoToMeeting sessions between now and the Board meeting to discuss this or any other motions. Thanks & 73, Doug K4AC Motion WHEREAS the central gathering of information on amateur radio activities involving public service or emergency communications is vitally important for the League to be able to educate and inform the public of our contributions; and WHEREAS the central gathering of information concerning the financial impact of amateur radio events such as hamfests and conventions is needed to be able to educate and inform elected officials and other government officials; THEREFORE the ARRL Board of Directors directs Headquarters Staff to work with the Public Relations Committee (PRC) to design and implement a web based reporting form to gather information on public service and emergency communications events where amateur radio operators performed services and amateur radio events such as hamfests and conventions. Information submitted via the form will be available to any Headquarters Staff needing it, the PRC members, the Section Manager(s) for the reported events, and the Board. The reporting system should be implemented as quickly as possible, but not later than January 1, 2015.