At 07:17 PM 7/4/2018, Niswander, Rick wrote:
The CEO Search Committee (N2ZZ, K5RAV, K7GM, W9XA, and K0GW) met by phone the week of June 4, June 18, and on July 3 to review applicants, identify the CEO finalists, and discuss further process matters. Rather than develop a new and untried process, the committee chose to follow the same process previously used for recruiting candidates and identifying one to recommend to the Board.
We received a total of 46 applications by the requested date of 5/31 (none were received after). The Committee made an initial screening and reduced the group to 10 candidates who were interviewed individually by phone by two committee members selected at random. After the 5/14 meeting I informed ODV that we had selected 9 candidates for phone interviews. We added one individual for a phone interview from applicants that came in between our 5/14 call and the call the week of June 4.
The Committee has identified three high quality candidates who will be interviewed face-to-face by the entire committee before the Board meeting. All three individuals are able to meet the interview schedule.
The Committee will provide the Directors with one individual who will then attend the Thursday evening reception and dinner and will interact with Directors and others at that time.
Earlier today, Tom Frenaye inquired about the process to be followed. Tom asked Has the plan been firmed up? The answer is yes; completely. Tom also asked whether Directors could meet and speak with each candidate. The Committee respectfully declines. Let me explain why.
* The time to consider modification of the process was at the January Board meeting or the month or two that followed, not two weeks before the July Board meeting. The candidates have all been invited, scheduled, and advised of the process. All the arrangements for the interviews are already in place.
There was no plan communicated to the Board from the Committee's creation until mid-April. I've highlighted some portions below in red. Until July 4th you had not indicated only one candidate would be presented. My message on July 3 was timely in asking for more details and had suggestions for how the final portion of the process should work. In March [OD-3458] you said, In the next couple of weeks, the Search Committee (K5RAV, N2ZZ, W9XA, K0GW, K7GM) will provide a more-detailed time schedule as well as operational details. In April [ODV-27166] you said, The intent of the CEOSC is to provide finalists to the Directors at or around the July meeting. * The Committee members will review the application materials and will winnow the applications down to those who will undergo telephone interviews. We expect this process to be complete approximately the first week of June. Recall that the preferred application deadline is May 31. That is not a hard close, so if applications are received after that date we can consider them as appropriate. * Remaining applicants will undergo telephone interviews by Committee members. Each applicant will be randomly assigned two Committee members who will arrange to independently call the applicant and conduct a phone interview. While alternative mechanisms such as Skype are possible, it is important to treat each remaining applicant in a consistent manner. The Committee will consider using Skype (or similar) only in the event that all remaining applicants and all Committee members can utilize the same technology. * After the phone interviews, the Committee will meet by phone to identify the finalists. While the number will be dependent on the remaining pool, the Committee is anticipating that there will be approximately three finalists. We expect this phase of the process will be completed by about the end of June. * The timing and process of the final phase is a bit more uncertain as it depends on the finalists, their availability, and their relative strengths/weaknesses. At this time, the plan is for the Committee to arrive in Hartford early in the week of the July Board meeting to conduct face-to-face interviews with the remaining candidates. After further deliberations, the Committee would present one or more candidates to the Directors for consideration at the July Board meeting. In May [ODV-27241[ you said: * The committee reviewed the 39 resumes and selected 9 individuals, each to be interviewed by telephone by two members of the committee. Those interviews should occur over the next three weeks or so depending on schedules. * The committee will meet by phone again the week of June 4 to (a) review additional resumes and (b) to discuss results of the telephone interviews as of that date. The review of the additional resumes may or may not result in additional telephone interviews being conducted. * The committee will meet again by telephone the week of June 18 to discuss the results of all the telephone interviews and to select the 2-4 individuals who will be interviewed in person. The in-person interviews will likely occur during the week of the July Board meeting, but could occur earlier. In July [ODV-27312] you said: * The CEO Search Committee (N2ZZ, K5RAV, K7GM, W9XA, and K0GW) met by phone the week of June 4, June 18, and on July 3 to review applicants, identify the CEO finalists, and discuss further process matters. Rather than develop a new and untried process, the committee chose to follow the same process previously used for recruiting candidates and identifying one to recommend to the Board. * We received a total of 46 applications by the requested date of 5/31 (none were received after). The Committee made an initial screening and reduced the group to 10 candidates who were interviewed individually by phone by two committee members selected at random. After the 5/14 meeting I informed ODV that we had selected 9 candidates for phone interviews. We added one individual for a phone interview from applicants that came in between our 5/14 call and the call the week of June 4. * The Committee has identified three high quality candidates who will be interviewed face-to-face by the entire committee before the Board meeting. All three individuals are able to meet the interview schedule. * The Committee will provide the Directors with one individual who will then attend the Thursday evening reception and dinner and will interact with Directors and others at that time. This was the first and only time (July 4th) the Committee has indicated that only one individual would be presented to the Board.
* The Committee has been formed to do a job on behalf of the Board. The Committee has spent many, many hours evaluating candidates, on Committee phone calls and calls with potential candidates, and comparing and contrasting candidates. This evaluation has been done, and will continue to be done, in conformance with applicable HR practices and rules. Agree that you've done a good job so far as far as I can tell. But, the motion to establish this committee did not delegate the job of selecting a CEO to the Committee, it delegated the job of establishing the job description and methodology, conducting the search and narrowing down the candidates to finalists for presentation to the Board. Only the Directors can SELECT the CEO. In order to do that, I want to know information about the top three candidates, as well as your recommendation, as we did in 2016.
Excerpt from July 2013 Minute 30 creating the previous CEO Search Committee: The CEO Candidate Screening Committee shall recommend a minimum of three (3) CEO candidates at a special or regular ARRL Board of Directors meeting for discussion of their qualifications and election of one of them to the office of ARRL Chief Executive Officer. Until July 4th, everything the Committee communicated suggested that you were going to provide the Board with information on several candidates.
* In accordance with the Board motion establishing the Committee, the Committee was formed to identify a candidate for the CEO for Board election. [Item 27 from the minutes of the January 2018 Board meeting.] * We are using the same process as was used for the selection of Tom Gallagher. The process has been set forth in this email and prior emails and we are doing what we said we would do. We believe we have three very good candidates and the organization will be well served by the individual selected. But it isn't the same, process as I've noted above. Based on arrival dates it appears that in-person interviews for the three finalists will be conducted on Wednesday, July 18th. Will the three candidates be available for Directors to talk to then or during the following day?
In addition, I would like to have the names/calls of the ten people who were interviewed by telephone, the common questions that were asked of each one, and the resumes of the three finalists to be interviewed in person. It appears that a week from tonight the plan is to have a grand unveiling of one selected candidate. Is there really a good reason for keeping nine Directors in the dark about the first and second level finalists? I'd like to do some of my own homework on candidates. If for some reason the Board does not agree with your selection, we will lose the opportunity to talk to the other finalists or even to be able to compare their backgrounds and qualifications before making a decision. I don't think that's asking too much now that we're down to one week before the Board meeting. I don't want to have less than 24 hours to make a decision and I have no information as of today.. Thanks -- Tom ===== e-mail: k1ki@arrl.org ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444