[arrl-odv:28510] ARRL Board Book Poll
Dear Officers, Directors and Vice Directors: At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 Thank you for your time and participation. Respectfully, Carla Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/
Carla; I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed? Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost? If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages. 73; Mike W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
Carla Pereira, KC1HSX
Executive Manager
ARRL
Newington, CT 06111
860-594-0242
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Though I have already voted to encourage a paperless meeting, Mike’s thoughtful reply made me realize that a paperless approach might encourage even later submissions of reports than we saw at our last meeting. The length of some reports, together with the lateness with which they were sent, meant that many of them never got read in any detail. This is not good. Reducing paper is good. But the important thing we need to encourage is on-time access to reports, so the Board can both read and think about what’s in them. We should adopt any proposal that would encourage this, even if it were more costly. 73, Greg, K0GW On Monday, August 5, 2019, Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/ 3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
I'm with Mike on this. Can we get more details on how this would work? Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically? Revision control of documents and motions? Regards, Rod, K0DAS On Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
It is nice to have the notes we take at the meeting in a hard copy version, but I did vote yes. No options other then yes or no being presented, I said yes. I could see 90% of the meeting book being moved to an electronic version, such as all the reports that are sent in weeks ahead. They are pretty straight forward, and by the time of the meeting most of the questions have been answered, and the document updated. If we could get a hybrid perhaps, as in the motions still in hard copy, but all the rest kept electronic that would cut down on the printing, and the size of the book to take home, We could get that down to a 1/2 inch notebook with only the motions. I realize I have only been to 2 meetings, but 90% of my notes taken have been on motions and not the regular reports in the front of the book. Just an opinion of a back row guy... Mark, KB7HDX VD NWD On Mon, Aug 5, 2019 at 8:42 PM Rod Blocksome <rod.blocksome@gmail.com> wrote:
I'm with Mike on this. Can we get more details on how this would work? Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically?
Revision control of documents and motions?
Regards, Rod, K0DAS
On Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Comments (Version 2): · I’m all for a memory stick or ODV-access web page, instead of thick binders for reports. · I’m SUPER all for version control. I want to “face-palm” myself when I hear “It’s the version . . . the one . . . with the bold letters on the name [of the Director making the motion]. It may be labeled “Blocksome II,” but you need to look at the one with the bold letters.” In my view, if so much as a semi-colon is changed, the version should be included, and incremented. Electrons are fairly inexpensive, people. (Tip of the hat to K0DAS who has asked for “revision control.”) · To be clear, anything submitted more than 10 days before the meeting and unchanged should only be in digital format. Late submissions, perhaps, but ALL revised motions should be submitted on paper and ALL motions with version control, starting with Version 1. -Fred K1VR From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Mark J Tharp Sent: Monday, August 05, 2019 11:56 PM To: Rod Blocksome Cc: arrl-odv; Michael Ritz Subject: [arrl-odv:28514] Re: ARRL Board Book Poll It is nice to have the notes we take at the meeting in a hard copy version, but I did vote yes. No options other then yes or no being presented, I said yes. I could see 90% of the meeting book being moved to an electronic version, such as all the reports that are sent in weeks ahead. They are pretty straight forward, and by the time of the meeting most of the questions have been answered, and the document updated. If we could get a hybrid perhaps, as in the motions still in hard copy, but all the rest kept electronic that would cut down on the printing, and the size of the book to take home, We could get that down to a 1/2 inch notebook with only the motions. I realize I have only been to 2 meetings, but 90% of my notes taken have been on motions and not the regular reports in the front of the book. Just an opinion of a back row guy... Mark, KB7HDX VD NWD On Mon, Aug 5, 2019 at 8:42 PM Rod Blocksome <rod.blocksome@gmail.com> wrote: I'm with Mike on this. Can we get more details on how this would work? Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically? Revision control of documents and motions? Regards, Rod, K0DAS On Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo@comcast.net> wrote: Carla; I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed? Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost? If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages. 73; Mike W7VO On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote: Dear Officers, Directors and Vice Directors: At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 Thank you for your time and participation. Respectfully, Carla Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/ _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus
I like paper but would try a hybrid on the right platform. For configuration control and ease of use, electronic would need to be online. There are lots of online sites, but the problem is security. I use MS SharePoint for file sharing and collaboration. We may already have this software. It would be hosted on our servers.It would be nice to get motions adequate time before the meeting so the Board members can review, ask questions and reduce the on-the-fly editing.Thanks,Greg, W4OZK -------- Original message --------From: Rod Blocksome <rod.blocksome@gmail.com> Date: 8/5/19 11:42 PM (GMT-05:00) To: Michael Ritz <w7vo@comcast.net> Cc: arrl-odv <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:28513] Re: ARRL Board Book Poll I'm with Mike on this. Can we get more details on how this would work?Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically?Revision control of documents and motions?Regards,Rod, K0DASOn Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo@comcast.net> wrote: Carla;I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed? Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost? If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages. 73;MikeW7VO On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote: Dear Officers, Directors and Vice Directors: At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 Thank you for your time and participation. Respectfully,Carla Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/ _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
I like paper but would try a hybrid on the right platform. For configuration control and ease of use, electronic would need to be online. There are lots of online sites, but the problem is security. I use MS SharePoint for file sharing and collaboration. We may already have this software. It would be hosted on our servers.It would be nice to get motions adequate time before the meeting so the Board members can review, ask questions and reduce the on-the-fly editing.Thanks,Greg, W4OZK -------- Original message --------From: Rod Blocksome <rod.blocksome@gmail.com> Date: 8/5/19 11:42 PM (GMT-05:00) To: Michael Ritz <w7vo@comcast.net> Cc: arrl-odv <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:28513] Re: ARRL Board Book Poll I'm with Mike on this. Can we get more details on how this would work?Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically?Revision control of documents and motions?Regards,Rod, K0DASOn Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo@comcast.net> wrote: Carla;I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed? Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost? If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages. 73;MikeW7VO On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote: Dear Officers, Directors and Vice Directors: At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 Thank you for your time and participation. Respectfully,Carla Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/ _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Using memory sticks is archaic. It will be worse than paper. Attempting to DIY this can make the cure worse than the disease. The best solution is software. The biggest question is cost. The vendors do offer a free trial but I haven’t seen what it costs afterward. What do we save? Costs of printing, hassle of hauling a copier, time to prepare board books. OnBoard: https://www.passageways.com/board-portal Board Effect is another: https://www.boardeffect.com/board-meeting-software/ And another: https://boardmanagement.com This one has discounts for nonprofits: https://www.boarddirector.co We should at least see what it costs to see if it is worth it. Ria N2RJ On Mon, Aug 5, 2019 at 4:52 PM Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
BoardDirector is $4990 per year with 50% discount for nonprofits so that’s $2495. The ARRL among other things delivers education so it may qualify for the discount. I think if we weigh in the cost savings and time saved this will be a pretty good deal. Ria N2RJ On Tue, Aug 6, 2019 at 12:12 PM rjairam@gmail.com <rjairam@gmail.com> wrote:
Using memory sticks is archaic. It will be worse than paper. Attempting to DIY this can make the cure worse than the disease.
The best solution is software. The biggest question is cost. The vendors do offer a free trial but I haven’t seen what it costs afterward.
What do we save? Costs of printing, hassle of hauling a copier, time to prepare board books.
OnBoard: https://www.passageways.com/board-portal
Board Effect is another: https://www.boardeffect.com/board-meeting-software/
And another: https://boardmanagement.com
This one has discounts for nonprofits: https://www.boarddirector.co
We should at least see what it costs to see if it is worth it.
Ria N2RJ
On Mon, Aug 5, 2019 at 4:52 PM Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Agree. Using a dropbox would be better than memory sticks. Mark, KB7HDX On Tue, Aug 6, 2019 at 9:12 AM rjairam@gmail.com <rjairam@gmail.com> wrote:
Using memory sticks is archaic. It will be worse than paper. Attempting to DIY this can make the cure worse than the disease.
The best solution is software. The biggest question is cost. The vendors do offer a free trial but I haven’t seen what it costs afterward.
What do we save? Costs of printing, hassle of hauling a copier, time to prepare board books.
OnBoard: https://www.passageways.com/board-portal
Board Effect is another: https://www.boardeffect.com/board-meeting-software/
And another: https://boardmanagement.com
This one has discounts for nonprofits: https://www.boarddirector.co
We should at least see what it costs to see if it is worth it.
Ria N2RJ
On Mon, Aug 5, 2019 at 4:52 PM Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
Yes, exactly. Rolling your own solution is not a good plan, IMO, especially when we have almost no IT resources to support it. Memory sticks are arguably worse than paper. I’ve seen organizations try to do this in an ad hoc fashion before. It’s not worth saving the few $$. If we choose to do this, let’s do it right with a proven solution that gets us versioning, flexibility, privacy, and reliability. If there are those who desire paper, an on-site printer (I seem to recall seeing a fairly big one there already) will get you paper, but the truth must live in whatever software system we might choose.
On Aug 6, 2019, at 9:12 AM, rjairam@gmail.com wrote:
Using memory sticks is archaic. It will be worse than paper. Attempting to DIY this can make the cure worse than the disease.
The best solution is software. The biggest question is cost. The vendors do offer a free trial but I haven’t seen what it costs afterward.
What do we save? Costs of printing, hassle of hauling a copier, time to prepare board books.
OnBoard: https://www.passageways.com/board-portal <https://www.passageways.com/board-portal> Board Effect is another: https://www.boardeffect.com/board-meeting-software/ <https://www.boardeffect.com/board-meeting-software/> And another: https://boardmanagement.com <https://boardmanagement.com/> This one has discounts for nonprofits: https://www.boarddirector.co <https://www.boarddirector.co/>
We should at least see what it costs to see if it is worth it.
Ria N2RJ
On Mon, Aug 5, 2019 at 4:52 PM Michael Ritz <w7vo@comcast.net <mailto:w7vo@comcast.net>> wrote: Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org <mailto:cpereira@arrl.org>> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 <https://doodle.com/poll/3nue2tgitssi3ca2>
Thank you for your time and participation.
Respectfully,
Carla
Carla Pereira, KC1HSX
Executive Manager
ARRL
Newington, CT 06111
860-594-0242
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org <mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv <https://reflector.arrl.org/mailman/listinfo/arrl-odv>
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org <mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv <https://reflector.arrl.org/mailman/listinfo/arrl-odv> _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
-Kristen (K6WX) "Your eyes ... it's a day's work just looking into them" Laurie Anderson (--... ...-- -.. . -.- -.... .-- -..-)
participants (9)
-
Fred Hopengarten -
G Widin -
Greg Sarratt -
Kristen McIntyre -
Mark J Tharp -
Michael Ritz -
Pereira, Carla, KC1HSX -
rjairam＠gmail.com -
Rod Blocksome