Tom, I've worked for organizations that demanded ER's be submitted within specified periods of time. The other side was that if they were not submitted within the specified periods, the expenses were not reimbursed. This was flat rule with just two exceptions. The exceptions were: 1. controlling illness and 2. being continually on the road for the company and in either situation being unable to complete and file the reports. FWIW Jim Weaver, K8JE, Director ARRL Great Lakes Division 5065 Bethany Rd. Mason, OH 45040 E-mail: k8je@arrl.org; Tel.: 513-459-0142 -----Original Message----- From: Tom Frenaye [mailto:frenaye@pcnet.com] Sent: Monday, January 29, 2007 7:29 PM To: arrl-odv Subject: [arrl-odv:15183] Re: Two Items At 04:37 PM 1/29/2007, Joel Harrison wrote:

Regarding # 1, we still experience difficulty in getting expense reports filed promptly. ... I would suggest the committee consider a quarterly requirement.

That's reasonable to me. A&F considered that a couple of years ago and decided that applying peer pressure was the first choice. It didn't fix the problem.

Regarding # 2 we have a few situations where individuals have an ARRL sponsored American Express Card and have the bill is sent directly to ARRL. ARRL pays the bill and then it is a futile effort to get expense accounts filed from the individual to indicate what the expenses exactly are. One situation involved a Vice Director and there are a few others. ... I propose that the A&F committee, and recommend the board subsequently approve a policy that any eligible Officer, Director or Vice Director that is assigned an ARRL sponsored corporate American Express Card shall have the bill sent direct to their specified address and they are responsible for payment in accordance with the terms of the credit card agreement.

Seems a good proposed solution to a problem I was completely unaware of. We'll include consideration of both of these on the agenda for the next A&F meeting, along with a general review of using the AE cards. -- Tom ===== e-mail: k1ki@arrl.org ARRL New England Division Director http://www.arrl.org/ Tom Frenaye, K1KI, P O Box J, West Suffield CT 06093 Phone: 860-668-5444