[arrl-odv:30635] Director Workbook and Standing Order 16-1.38
The more I dig into ARRL governance documents, the larger my headache becomes. It's all mind numbing. I was reviewing the current ARRL Travel Policy contained within the Director Workbook, Section 7.2, as published on our website today and noticed it doesn't appear that Standing Order 16-1.38 ever got incorporated into the document as approved. Website (http://www.arrl.org/files/file/ODV/Section%207.pdf http://www.arrl.org/files/file/ODV/Section%207.pdf ): "Directors -- Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with and approved by the President, with advance notification to the Director of the Division being visited" Standing Order: "16-1.38) Section 7.2 of the ARRL Travel Policy is amended as follows: Directors – Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with advance notification to the Director of the Division being visited. Division budgets may be used for travel on official ARRL business to the Dayton Hamvention, extending stays at headquarters and making an additional trip annually to Headquarters for those Directors serving on committees that do not hold four meetings a year there." Was this document never meant to be updated, since the revision appears as a stand-alone Standing Order? If not, shouldn't there be a reference to the overriding Standing Order in the Travel Policy document? 73; Mike W7VO
I have been asking about it being updated since January. The last I was told, it would get updated after the mid-year meeting. This after I was told it would be updated after the January meeting. It does not appear to be a priority. Jim Schilling, KG4JSZ Vice Director – Southeastern Division Serving ARRL members in Alabama, Florida, Georgia, Puerto Rico and the U.S. Virgin Islands. Facebook: https://www.facebook.com/groups/KG4JSZ/ Sent from my iPhone
On Jul 27, 2020, at 7:24 PM, Michael Ritz <w7vo@comcast.net> wrote:
The more I dig into ARRL governance documents, the larger my headache becomes. It's all mind numbing.
I was reviewing the current ARRL Travel Policy contained within the Director Workbook, Section 7.2, as published on our website today and noticed it doesn't appear that Standing Order 16-1.38 ever got incorporated into the document as approved.
Website (http://www.arrl.org/files/file/ODV/Section%207.pdf ):
"Directors -- Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with and approved by the President, with advance notification to the Director of the Division being visited"
Standing Order: "16-1.38) Section 7.2 of the ARRL Travel Policy is amended as follows: Directors – Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with advance notification to the Director of the Division being visited. Division budgets may be used for travel on official ARRL business to the Dayton Hamvention, extending stays at headquarters and making an additional trip annually to Headquarters for those Directors serving on committees that do not hold four meetings a year there."
Was this document never meant to be updated, since the revision appears as a stand-alone Standing Order? If not, shouldn't there be a reference to the overriding Standing Order in the Travel Policy document?
73; Mike W7VO _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
I never even was told where it was during my director orientation. I had to find it myself. It seems below the lowest of priority. Ria N2RJ On Mon, Jul 27, 2020 at 9:12 PM James R. Schilling <kg4jsz@tampabay.rr.com> wrote:
I have been asking about it being updated since January. The last I was told, it would get updated after the mid-year meeting. This after I was told it would be updated after the January meeting.
It does not appear to be a priority.
Jim Schilling, KG4JSZ
Vice Director – Southeastern Division
*Serving ARRL members in **Alabama, Florida, Georgia, Puerto Rico and the U.S. Virgin Islands.*
Facebook: https://www.facebook.com/groups/KG4JSZ/
Sent from my iPhone
On Jul 27, 2020, at 7:24 PM, Michael Ritz <w7vo@comcast.net> wrote:
The more I dig into ARRL governance documents, the larger my headache becomes. It's all mind numbing.
I was reviewing the current ARRL Travel Policy contained within the Director Workbook, Section 7.2, as published on our website today and noticed it doesn't appear that Standing Order 16-1.38 ever got incorporated into the document as approved.
Website (http://www.arrl.org/files/file/ODV/Section%207.pdf ):
"Directors -- Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with and approved by the President, with advance notification to the Director of the Division being visited"
Standing Order: "16-1.38) Section 7.2 of the ARRL Travel Policy is amended as follows: Directors – Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with advance notification to the Director of the Division being visited. Division budgets may be used for travel on official ARRL business to the Dayton Hamvention, extending stays at headquarters and making an additional trip annually to Headquarters for those Directors serving on committees that do not hold four meetings a year there."
Was this document never meant to be updated, since the revision appears as a stand-alone Standing Order? If not, shouldn't there be a reference to the overriding Standing Order in the Travel Policy document?
73; Mike W7VO
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
All: First Mike, thanks for pointing out the discrepancy. I know Carla has been meaning to get to this project (updating the Directors’ Workbook) for a while now. Her goal, which I know has been communicated to some of you who have asked, is to get this done before the next elections. Second, I’ll admit this is a low priority. Given what has happened since the beginning of the year (changing CEOs, dealing with a pandemic and moving everyone to a remote workforce); and given all the other things we were trying to accomplish, I didn’t think this was a priority. If I was wrong, I apologize, but I think it was the right decision. Having said all that, and while I have your attention (an assumption on my part), the Travel Expense section of the Directors’ Workbook has long been a bone of contention. I agree with Mike, the Directors’ Workbook (and many of our corporate documents, excluding the Articles and By Laws) are mind numbing and probably way too detailed and/or archaic. They likely do more to get in the way of an efficient operation than they do to facilitate it. But yet we tend to focus on them to the exclusion of other, more important, issues. If I had a magic wand, I would go through all of the various documents that make up what might be loosely described as the rules and regulations of the organization, and bring them up to date for the current century. I would hope, after that was completed, there would be a much more streamlined and current set of guiding principles for the organization. Before you think that’s a good idea, understand that in the current operating environment, it would take Board review and approval for any modifications. This is not a staff project. As an example, several years ago now, the staff made recommendations to update the Travel Expense section of the Directors’ Workbook and the then A&F Committee couldn’t come to agreement on making the changes. If there are any other inconsistencies you discover, please let me know and I’ll make sure they’re incorporated in any updates. 73, Barry, N1VXY From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of Michael Ritz Sent: Monday, July 27, 2020 7:24 PM To: arrl-odv <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:30635] Director Workbook and Standing Order 16-1.38 The more I dig into ARRL governance documents, the larger my headache becomes. It's all mind numbing. I was reviewing the current ARRL Travel Policy contained within the Director Workbook, Section 7.2, as published on our website today and noticed it doesn't appear that Standing Order 16-1.38 ever got incorporated into the document as approved. Website (http://www.arrl.org/files/file/ODV/Section%207.pdf ): "Directors -- Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with and approved by the President, with advance notification to the Director of the Division being visited" Standing Order: "16-1.38) Section 7.2 of the ARRL Travel Policy is amended as follows: Directors – Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with advance notification to the Director of the Division being visited. Division budgets may be used for travel on official ARRL business to the Dayton Hamvention, extending stays at headquarters and making an additional trip annually to Headquarters for those Directors serving on committees that do not hold four meetings a year there." Was this document never meant to be updated, since the revision appears as a stand-alone Standing Order? If not, shouldn't there be a reference to the overriding Standing Order in the Travel Policy document? 73; Mike W7VO
Hi Barry, If I may suggest - For new ODVs how about a summary with key bullet points in a powerpoint slide kind of thing? -OR- Many employers now use computer based training modules. We could probably even use the same ARRL lifelong learning system to develop one, or something else. As you said, we can have the E&E or some other group within the Board (I hate to use the C word) come up with some key points that can be condensed into something like a 30 minute interactive training module with quiz assessments along the way. Things like travel and expense, protocol with HQ staff, etc. This format tends to "stick" better. This would be separate from the harassment training. Ria N2RJ On Tue, 28 Jul 2020 at 10:40, Shelley, Barry, N1VXY (CEO) <bshelley@arrl.org> wrote:
All:
First Mike, thanks for pointing out the discrepancy. I know Carla has been meaning to get to this project (updating the Directors’ Workbook) for a while now. Her goal, which I know has been communicated to some of you who have asked, is to get this done before the next elections.
Second, I’ll admit this is a low priority. Given what has happened since the beginning of the year (changing CEOs, dealing with a pandemic and moving everyone to a remote workforce); and given all the other things we were trying to accomplish, I didn’t think this was a priority. If I was wrong, I apologize, but I think it was the right decision.
Having said all that, and while I have your attention (an assumption on my part), the Travel Expense section of the Directors’ Workbook has long been a bone of contention. I agree with Mike, the Directors’ Workbook (and many of our corporate documents, excluding the Articles and By Laws) are mind numbing and probably way too detailed and/or archaic. They likely do more to get in the way of an efficient operation than they do to facilitate it. But yet we tend to focus on them to the exclusion of other, more important, issues.
If I had a magic wand, I would go through all of the various documents that make up what might be loosely described as the rules and regulations of the organization, and bring them up to date for the current century. I would hope, after that was completed, there would be a much more streamlined and current set of guiding principles for the organization. Before you think that’s a good idea, understand that in the current operating environment, it would take Board review and approval for any modifications. This is not a staff project. As an example, several years ago now, the staff made recommendations to update the Travel Expense section of the Directors’ Workbook and the then A&F Committee couldn’t come to agreement on making the changes.
If there are any other inconsistencies you discover, please let me know and I’ll make sure they’re incorporated in any updates.
73,
Barry, N1VXY
From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of Michael Ritz Sent: Monday, July 27, 2020 7:24 PM To: arrl-odv <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:30635] Director Workbook and Standing Order 16-1.38
The more I dig into ARRL governance documents, the larger my headache becomes. It's all mind numbing.
I was reviewing the current ARRL Travel Policy contained within the Director Workbook, Section 7.2, as published on our website today and noticed it doesn't appear that Standing Order 16-1.38 ever got incorporated into the document as approved.
Website (http://www.arrl.org/files/file/ODV/Section%207.pdf ):
"Directors -- Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with and approved by the President, with advance notification to the Director of the Division being visited"
Standing Order: "16-1.38) Section 7.2 of the ARRL Travel Policy is amended as follows: Directors – Travel within their own Division is at the discretion of each Director. Travel to neighboring Divisions on official ARRL business shall be coordinated with advance notification to the Director of the Division being visited. Division budgets may be used for travel on official ARRL business to the Dayton Hamvention, extending stays at headquarters and making an additional trip annually to Headquarters for those Directors serving on committees that do not hold four meetings a year there."
Was this document never meant to be updated, since the revision appears as a stand-alone Standing Order? If not, shouldn't there be a reference to the overriding Standing Order in the Travel Policy document?
73;
Mike
W7VO
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
participants (4)
-
James R. Schilling -
Michael Ritz -
rjairam＠gmail.com -
Shelley, Barry, N1VXY (CEO)