This is a motion I will be making at the July Board meeting that will create an elected committee to take a look at our current IT operations to determine ways to maximize efficiency and delivery of services. The idea of the committee is not to manage or micromanage the IT operations, but to gain a clear understanding of the current operations/obligations and determine how to best serve the membership of the League now and in the future. As with any other motion I have/will send out, please feel free to offer any tweaks that you believe would make it a better motion. If there is interest, I can schedule one or more GoToMeeting sessions between now and the Board meeting to discuss this or any other motions. Thanks & 73, Doug K4AC Motion The ARRL Board of Directors shall establish an Information Technology Strategic Planning Committee consisting of three (3) members having a current background in Information Technology that are elected by the voting members of the ARRL Board of Directors. At least one member will be a Director and the remaining members will be Directors and Vice Directors. Any committee vacancies will be filled at an election by the voting members of the ARRL Board within 30 days of the vacancy. If said election is not done at a board meeting, the Executive Committee shall authorize a special board election. The committee shall select one of the Directors on the committee as chairman, shall begin its work as soon as practical, and report monthly to the ARRL Board. Committee deliberations and votes may occur independent of the times established for meetings of the Board of Directors or its standing committees. The committee shall conduct its work, to the greatest extent feasible using electronic means. In-person meetings are to be held only if the need for one overrides the cost consideration of the meeting. In-person meetings may be held in a manner that minimizes extra expense, such as in conjunction with meetings of the ARRL Board of Directors, or standing board committee meetings at which one or more members of the committee would otherwise attend. DUTIES The committee will examine the existing Information Technology operations. Using the information obtained, the committee will create a strategic plan that maximizes the IT services provided to League members and Headquarters staff, both currently and in the future. The committee, with the assistance of staff, will create a list of all outstanding IT projects, together with their current status and any related issues, and present the list to the Board with a suggested prioritization. Findings of the committee, along with recommendations for changes will be presented to the Board and the CEO as they are determined. COST Expenses incurred performing committee tasks are directly related to the responsibilities of the Board of Directors and shall be charged to the ARRL governance account. Committee expenses may include: necessary travel and lodging expenses for committee members as required. Estimated cost to complete these tasks is $7000 to $20,000. Any additional expenses will require approval by the ARRL board before they are incurred.