I want to amplify one point Jay makes below:

From my reading of the comments the SM’s in areas where there are pre-Board Division Cabinet meetings or another regular mechanism’s to exchange information with the Director be for the Board Meetings seemed more comfortable with the flow of information.

I’d like to encourage the Directors that don’t utilize cabinet meetings, telecons or some form of communication with the SM’s prior to the board meetings to do so. This does work and does address most of the issue raised and also goes a long way in addressing the topic of communicating that we’ve been so fond of lately. A two way relationship between the Director and SM’s is a good thing. 73 Joel W5ZN _____ From: John Bellows [mailto:jbellows@skypoint.com] Sent: Monday, January 28, 2008 11:33 AM To: arrl-odv Subject: RE: [arrl-odv:16423] Re:RE: Board meeting agenda, SM question This thread has assumed a life of its own. As Dave noted it would be hard to justify general distribution of reports prior to the time they are received. Additionally, some reports such as those of the standing committees are often supplemented at the meeting based upon updated information and actions. The discussion appears to have its genesis in a concern of some Section Managers as to being informed prior to the Board meeting as to issues likely to be addressed and to a lesser extent receiving information as to Board actions. Before we take this too far we need to remember the PSC is currently working on these very questions as part of the Section Governance Study. In fact Dave Sumner’s posting to the SM’s of a summary of Board actions is a step consistent with the PSC Section Governance Study Interim Report. For what it is worth, of the SM’s who responded to the Governance study questionnaire and expressed a concern, where primarily concerned about issues directly affecting the Sections operation or major member issues not the issues contained in most committee reports. From my reading of the comments the SM’s in areas where there are pre-Board Division Cabinet meetings or another regular mechanism’s to exchange information with the Director be for the Board Meetings seemed more comfortable with the flow of information. There will always be glitches in the process and I expect most of us can do a better job of communicating with the SM’s in our divisions, assuming they are interested, but for now we have tasked the PSC to look into this. Before we decide to make any significant changes we need to give them some room and let them finish the study and present their recommendations. 73, Jay, KØQB -----Original Message----- From: Sumner, Dave, K1ZZ [mailto:dsumner@arrl.org] Sent: Monday, January 28, 2008 10:58 AM To: arrl-odv Subject: [arrl-odv:16423] Re:RE: Board meeting agenda, SM question Procedurally I don't think it would be a good idea to release committee reports prior to the meeting, i.e. before the Board receives and accepts them. The agenda currently is structured so that recommendations to be considered by the Board can be listed (for example, see items 8 and 9 of the January 2008 agenda). In practice, recommendations are seldom received in time to be added to the agenda prior to the meeting. To do that we would have to abandon the practice of holding standing committee meetings the day before the Board meeting, so the disadvantages may outweigh the advantages. Dave K1ZZ. _____ From: Rod Stafford W6ROD [mailto:w6rod@comcast.net] Sent: Sunday, January 27, 2008 2:45 AM To: arrl-odv Subject: RE: [arrl-odv:16405] Re:Board meeting agenda, SM question Jim You're absolutely correct. Without all the reports the agenda itself has little value. Even if we were to send out the agenda before the meeting, the next logical thing that would be requested is distribution of all the reports that go to the directors. And, even in our new "transparent" operation, that would be a big bunch of work for staff. Not to mention all that information going out to "who knows where and who." It would also mean all of the people doing reports (including me) would have to get those done way ahead of the BoD meeting. You know what kind of havoc that would cause!! And I wish I could "dry out." 73, Rod At 09:10 PM 1/26/2008, K8JE wrote: Rod, In addition to your comments, the most significant thing about one of our agendas is that it doesn’t typically <<snip>> 73, Jim Photos: www.flickr.com/photos/rodstaffordphotography