Hi, I am sending you this message from Membership Manager Diane Petrilli regarding improvements in our membership recruitment activities at hamfests, conventions and related events. Bob Inderbitzen discussed some of these changes at his presentation at the July Board Meeting. We implemented these changes based on information gathered directly from our Membership Field Recruitment Program; ongoing discussions with hamfest organizers, SMs and Board Members; and research that we have conducted. These changes also will bring us into compliance with the new Privacy Policy. We have created a new section on the ODV page on our Web site called "Recruiting ARRL Members." Here is where you can find all of these materials and other information about membership recruitment : http://www.arrl.org/members-only/ODV/ . We have sent a similar message to the SMs. We will also be sending this information to the Hamfest organizers. 73, Harold ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ARRL Membership Recruitment Program To: ARRL Directors, Vice Directors and Section Managers Thank You Thank you for supporting ARRL membership recruitment at hamfests, conventions and radio clubs. Your efforts are critical to the vitality of ARRL and Amateur Radio. Below, please find information that may be useful as you continue to help with the important task of membership recruitment. Exhibit and Display Materials In an effort to improve the efficiency and effectiveness of ARRL materials supplied to the field, we have adopted an à la carte system for ordering handouts and display items for events, including hamfests and conventions. For instance, exhibit materials to support an ARRL booth at a hamfest can be ordered by the hamfest coordinator, ARRL Director, Section Manger, or any designee thereof. This new system will (1) enable you to customize the material and quantity of material you order for your event (2) reduce confusion by sending materials directly to the person responsible for the exhibit, (3) eliminate unwanted materials, and (4) ensure that only current materials are being displayed. Ordering exhibit and display materials is easy. A selection of items are available at low- or no-cost, including hanging and standing banners, tabletop displays, table throws, inexpensive giveaways -- pens, stickers, magnets and WAS/frequency charts, as well as several handouts and brochures for a variety of Amateur Radio interest areas and uses. To place an order: www.arrl.org/brochures <http://www.arrl.org/brochures> tel 1-888-277-5289 Please note: ARRL-affiliated conventions and hamfests receive door prizes (gift certificates). The prizes are sent to the convention organizer on record. The convention organizer will still also be sent ARRL frequency charts. Membership Applications and "Free Gift" Signs Please use the specially-coded (SEC) membership application on the ARRL web site - http://www.arrl.org/members-only/ODV/ This application includes several free book premiums for new or renewing members. You may also order a laminated tabletop sign to help draw attention to the "Free Gift" offer. Requests for printed applications and signs can be sent to dpetrilli@arrl.org <mailto:dpetrilli@arrl.org> . The sign can also be downloaded <http://www.arrl.org/members-only/SM/Sign-up-Poster-for-Repeater-Directory.pdf> . Guidelines Please follow these guidelines when recruiting members and representing ARRL: 1. Review the ARRL Privacy Policy <http://www.arrl.org/ARRL_PrivacyPolicy.pdf> . For privacy and security, please keep an envelope with payments and applications close at hand at all times during the event. If you leave the booth for any reason, please keep the applications and payments on your person. 2. Return completed applications and payments within 24 hours. If the event is attended by ARRL staff, please give the completed applications and payments to the staff to return to ARRL headquarters. If the event is not attended by ARRL staff, return the applications and payments via First Class mail within 24 hours to Membership Manager, ARRL, 225 Main Street, Newington, CT 06111. Please ensure that all applications are returned to ARRL. ARRL retains the original applications on file. 3. Complete an ARRL Membership Recruitment Reconciliation Form <http://www.arrl.org/members-only/SM/Membership-Recruitment-Reconciliation-Form.pdf> . Include one completed form per event, and include it with the package of applications and payment. This form will serve as a double check that we received all applications, and will provide us with an accurate way to track membership applications received by event. 4. Free Book Premiums. If ARRL supplies you with free book premiums to offer to members as a signing incentive, please give the premiums only to those members who join or renew their membership with you - not as giveaways to those who visit the booth. 5. Do not sell premiums, publications, or trinkets on behalf of ARRL. The promotional materials and incentives may not be used for resale. 6. If you are organizing a hamfest or convention, please see the OFFICIAL RULES AND REGULATIONS CONCERNING ARRL HAMFESTS AND CONVENTIONS at www.arrl.org/FandES/field/hamfests/hamfest.pdf <http://www.arrl.org/FandES/field/hamfests/hamfest.pdf> . Applications and inquiries regarding ARRL-sanctioned events should be directed to Gail Iannone, Convention Program Manager, hamfests@arrl.org <mailto:hamfests@arrl.org> . Diane Petrilli, KB1RNF--Membership Manager email dpetrilli@arrl.org tel 860-594-0297 Membership Recruitment Program.docx 8/5/2009