I’m OK with the draft minutes, as is. If we’re going to tinker with the Webinar language, I’d prefer Marty’s suggestion of just striking “, the first” rather than using adjectives like “official” or “voting” meeting. Cliff K0CA From: arrl-odv-bounces@reflector.arrl.org [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of G Widin Sent: Tuesday, May 27, 2014 3:30 PM To: Sumner, Dave, K1ZZ Cc: Woll, Marty, N6VI; arrl-odv Subject: [arrl-odv:22730] Re: Final Draft, Minutes of Special Board Meeting Dave, I believe the draft meeting minutes as you published them provide a good summary of the meeting. However, I think Marty's point suggests some slight editing which would convey more information about use of webinars and the like for League business. While the minutes are correct about this being the first "official" webinar meeting, in that a motion was considered and voted on, there have of course been many Board meetings via webinar informally. These meetings advanced League business and were a means of efficient and inexpensive communication among members of the Board and Board family generally. I think we'd like members to know that we take advantage of technology to minimize the cost of running the League. Perhaps "the first meeting of the ARRL Board by Webinar." might be changed to "the first official meeting of the ARRL Board by Webinar." or maybe "first voting meeting." This would lead the reader to understand naturally that there have been other meetings that just have not included a vote. FWIW. I can live with the wording as-is if it bothers no one else. 73, Greg, K0GW On Tue, May 27, 2014 at 2:14 PM, Sumner, Dave, K1ZZ <dsumner@arrl.org> wrote: Marty, anyone reviewing the minutes of Board meetings would be able to conclude that. Alternatively, they would conclude that the Board has been meeting that way in secret. Dave From: Woll, Marty, N6VI Sent: Tuesday, May 27, 2014 3:11 PM To: Sumner, Dave, K1ZZ; arrl-odv Subject: RE: [arrl-odv:22723] Final Draft, Minutes of Special Board Meeting Do we really want to tell the world (in Item 2) that the ARRL Board has never met by Webinar until now? We’re trying to portray Amateur Radio as being on the leading edge, not behind the curve. Striking “, the first” would fix that. 73, Marty N6VI From: arrl-odv-bounces@reflector.arrl.org [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of Sumner, Dave, K1ZZ Sent: Tuesday, May 27, 2014 11:04 AM To: arrl-odv Subject: [arrl-odv:22723] Final Draft, Minutes of Special Board Meeting Attached is the final draft of the minutes of last Thursday’s Special Meeting of the Board. Officers and Directors had the opportunity to review the draft and offer comment. No changes resulted. I am pleased to report that Vice Director Dwayne Allen, WY7FD has accepted the terms of the resolution. As a reminder, here is the procedure for the distribution and approval of minutes that was adopted by the Board in July 2011 and is now Standing Order 11-2.18: 11-2.18) Effective with the minutes of the 2011 Second Meeting of the Board of Directors the procedure for the approval of Board meeting minutes will be as follows: 1. The Secretary will circulate draft minutes to Board members as soon as possible after the meeting. 2. Once Board members have had the opportunity to review the draft and offer comment, a final draft will be circulated. 3. Ten days after distribution of the final draft, the Secretary will call for a vote by electronic mail to approve the minutes. 4. The minutes will be declared as approved upon the receipt of affirmative votes of eight or more directors within the ten days of the call for the vote. 5. The final draft minutes will continue to be made available to members following their circulation to Board members and prior to formal approval. 73, David Sumner, K1ZZ Secretary _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org http://reflector.arrl.org/mailman/listinfo/arrl-odv