It has been brought to my attention that there is no accommodation form with the electronic version of the Notice of Annual Meeting that I sent out this morning. Lisa Kustosik will send out the accommodation form next week. Sorry for the oversight. 73, Dave K1ZZ ________________________________ From: Sumner, Dave, K1ZZ [mailto:dsumner@arrl.org] Sent: Sat 12/15/2007 4:02 PM To: arrl-odv Subject: [arrl-odv:16249] Notice of 2008 Annual Meeting No. 2192-K December 14, 2007 NOTICE OF ANNUAL MEETING ALL DIRECTORS: In compliance with the requirements of the Articles of Association and the relevant provisions of the Bylaws, the 2008 Annual Meeting of the Board of Directors of The American Radio Relay League, Incorporated, is hereby called for 9:00 A.M. Central Standard Time, Friday, January 18, 2008, at the Houston Marriott North at Greenspoint, 255 N. Sam Houston Pkwy. East, Houston, Texas. Arrangements have been made for a group dinner on the Thursday evening preceding: attitude adjustment at 5:30 P.M. and dinner at 6:00 P.M. Other group meals are Friday and Saturday breakfast and lunch, and Friday dinner. Note that there will be a cash bar, not an open bar, prior to the dinners. Purchases from the cash bar are not reimbursable. We expect the meeting will conclude by 4:00 P.M. on Saturday. A local club is inviting the Board to a reception on the hotel premises following the conclusion of the meeting. Honorary vice presidents, directors emeritus, past presidents, and past directors are invited to attend in observer status at personal expense. Vice directors are authorized to attend with expenses charged to the Board Meeting account. Cash advances are available upon request for those traveling at League expense. Transportation from and to Houston Intercontinental (IAH) will be provided by Marriott. There is a Marriott shuttle (red) that runs every half hour. You can also catch the Wyndham/Marriott shuttle (white) that also runs every half hour to the Marriott. An accommodation form accompanies this Notice; please return the form or respond by email as soon as possible to Lisa Kustosik, KA1UFZ, at HQ: lkustosik@arrl.org. Accompanying spouses are invited to attend breakfast and dinner with the Board family. The tentative agenda for the meeting will be circulated separately by email. The Secretary has received notification that the Administration and Finance Committee will recommend the deletion of Bylaw 5, which reads: 5. A member residing in the United States, its possessions or the Commonwealth of Puerto Rico who has reached the age of 65 years may request an annual dues rate of $36.00. Adoption of this recommendation will require the affirmative votes of two-thirds of the Directors in accordance with Article 9. It is requested that insofar as possible, motions to be submitted at the meeting be prepared in advance in writing so that a copy can be handed to the Secretary at the time of presentation. It is important that the motion as handed to the Secretary be the same as that submitted for Board consideration. While we will have word-processing and duplicating capability at the meeting site, this should not replace advance preparation. If you wish to have a proposed motion circulated in advance, either send it to me as soon as possible or post it on the Board's electronic remailer. Please also note Standing Order 30: "Each Director offering a motion requiring the expenditure of funds for implementation shall include with the motion his [or her] estimate of the costs involved and the suggested method of funding those costs." Also note Minute 42 of the 2004 Annual Meeting: "Any motion to create or substantially modify a program or activity shall include documentation of the expected revenue and expense generated by the proposed program or activity." Sincerely, David Sumner, K1ZZ Secretary