Having been the MN W1AW coordinator back in 2014 I knew what is involved. I went to my Section Managers and their ACC's for help in finding the coordinators in each state. I didn't take us long to find coordinators by using those resources. The key thing for coordinators is one station per band/mode at a time. They need to keep a record of the stations that volunteered to minimize potential of "pirate" station. I have a spreadsheet that I used and shared with them. I am told for this event 12, 17, 30, 60, 630, and 2200 will be exclude. All other bands are good. As for the logs, I shared with Bart what Dave Patton required. Basically all logs were to be sent in via the coordinator He did not accept logs directly as he did not have the list of who was authorized or not. We also had to make the logs contain specific information in that ADIF file. As for LOTW log uploads for W1AW/x Dave handled this as HQ had the only license key for the upload. Here we will need to see what Bart comes up with. That is high level of things based on 2014. Last thing, Dave Patton focused on contest club and other large active clubs as they have good resources for this. For those with short time frames this may be the best course to find a coordinator. Bill AC0W ________________________________ From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> on behalf of Michael Ritz <w7vo@comcast.net> Sent: Sunday, December 11, 2022 3:06:35 AM To: arrl-odv <arrl-odv@reflector.arrl.org> Subject: [arrl-odv:34347] Some clarification... Dr. Boehner; Let me repeat again what I believe to be true: Bart is looking for people to be the "State Coordinators" for each state, or what ever he calls this function. They will be the ones actually putting together the assignment spreadsheets for those hams who will operate each day, time slot, band and mode for the duration of that week from the state that is to active as W1AW/x in a particular week. Bart is not looking for us to fill the spreadsheets, just people to get that job done! Obviously, the time crunch is on for your Division. I suggest you work with PVRC to find good Coordinator candidate for each state in your Division, and they can work with staff at HQ for the rest. (Bud Hippisley, W2RU might be a good start!) That's about as much as I know about this, and I hope this helps.... I was not involved with the Centennial event in 2014 other than being a Multi-op station in Oregon as W1AW/7. We had a WONDERFUL time, and I managed to have many local hams here involved and on the air from Radio Scappoose. For some, signing that famous W1AW callsign on the air was the highlight of their ham career up until then, (and maybe still!) I believe VD Tharp was actually involved with the coordination for Washington state during that time, so he may have more to add here. Also, I hope David Minster can add more here too when he has time to come up for air. I'm going to be on the road up to the Seattle, WA area tomorrow for a 100 year radio club anniversary event. My response to e-mail will be delayed. 73; Mike W7VO On 12/10/2022 6:57 PM James F. Boehner, MD via arrl-odv <arrl-odv@reflector.arrl.org> wrote: So, as a continuation of Mike’s comments, I would like to offer a few more. I’m not trying to be negative. I’m just viewing this point in time and concerned as to where to go from here. When this event was approved in July, I thought our role was to be a promoter, to participate and encourage participation. I did not realize that we would be primarily responsible for finding operators within our division to operate as the W1AW/x stations. If I knew that and also had access to the spreadsheet (which I saw for the first time today) which shows that three out of our four sections are slated for the first two weeks of the event, I would have started my search much earlier than three weeks prior to the start of the event. I do remember the email from November, but again, I did not know we would be primarily responsible, and certainly was surprised as I saw the spreadsheet today. That being said, if there are divisions that already have a game plan in place and have the immediate resources, I would request that the spreadsheet be reshuffled to give us a month or so to make proper arrangements. As board members we are primarily policy makers for the organization. I’m very sensitive and concerned about unintentionally interfering with staff’s duties. In 2014 the framework was already in place. However, I do realize that Dave Patton had very close ties with the contest and DX communities. I would also request that since January QST has gone live, the link given: https://vota.arrl.org should at the very least have some information about the event rather than just being a blank page. The stations doing the activations can be added later. I would also request some form of “white paper” be developed to provide detailed information to stations that agree to use the W1AW/x call, including applying to LOTW for their activation. It can be a private web page. If I do get some takers, they are going to ask a lot of questions prior to agreeing to participate. We will need a point person at HQ to answer questions as well. Is the information on page 77 of January 23 QST considered to be the official rules, or will something more formal be written up? This will be a very important event for our members. We need to move forward quickly, as there is not much time prior to the first of the year. ‘73 de Jim N2ZZ Director – Roanoke Division Representing ARRL members in North Carolina, South Carolina, Virginia and West Virginia ARRL – the national association for Amateur Radio Facebook Page: ARRL Roanoke Division Website: www.arrl-roanoke.org<http://www.arrl-roanoke.org/> [Text, logo Description automatically generated] From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of Michael Ritz Sent: Saturday, December 10, 2022 8:46 PM To: arrl-odv@arrl.org Subject: [arrl-odv:34345] Re: FELP! - Seeking PSC lead to engage BoD help to identify W1AW/# Stations to activate all 50 States in celebration of '2023 Volunteers On The Air' A huge KUDOs to Mark for beginning the process of sorting this out. Apparently for the centennial event it was Dave Patton at HQ himself who hand picked the "event coordinators" in each state, then they in turn found DX clubs to find capable stations to fill out the "time slot/band/mode" spreadsheet charts for each state. In Oregon that was divided between two clubs, the Central Oregon DX Club, and the Willamette Valley DX Club. The overall Oregon coordinator was N7OU, who is now a SK, along with probably many others across all the states (As Mark has found out..) This "YoV" operating event came to PSC in the July meeting from Staff, and we said "great idea, make it so". It appears it should have come to us about 6 months earlier, as that's the last we heard about it until Bart's e-mail came out. It appears to me that not much has happened between July and now, but I don't really know. You guys saw Bart's e-mail just after I did. I think Mike Walters brought the subject up in one of his SM meetings a while ago, but I don't think it went anywhere there, so Bart came back to us for help. Most Directors and VDs here know the players in the larger DX/contest communities in their Division that would have the ability to find suitable stations to act as W1AW/x, better than the SMs do. The actual stations acting as W1AW/x don't need to be a K5UR level, or even K3LR/W3LPL type super-stations, but capable operators with stations equipped with tri-banders and wires should be fine. The coordinator is KEY here. I don't know where we go from here, (especially with the first states up on the list), but I bet the PVRC club would be a great place to start for the Roanoke Division. Remember, that at this point, all staff are looking for are "state coordinators", the coordinators will do the rest of the job to get the operating slots filled. Staff is asking for our help, as my guess is that they are apparently overwhelmed with this project. The YoV event website page is apparently empty, and I have yet to see much official documentation from HQ. Let's figure out what we can do to help them. Mark and I are already working on the 5 states in the NW Division as I write this. Perhaps Mr. Minster can chime in here, as he knows what's going on at HQ. VD Tharp is working closely with Bart also. Again, THANKS MARK, for taking this on. Thanks for your support! 73; Mike W7VO On 12/10/2022 3:21 PM Mark J Tharp <kb7hdx@gmail.com<mailto:kb7hdx@gmail.com>> wrote: The current sheet is attached. This is the version from Friday morning from Bart. FYI I have tried to contact the first 6 on the list from 2014, and out of 6, I have bad phone numbers, and bouncing emails. And one is no longer a member so that eliminates them. I offered to Bart to do that in hopes we could get January filled in. So please check the spreadsheet and if you have a slot in January that is the big push. Mark, HDX Chief Flunky On Sat, Dec 10, 2022 at 12:19 PM Roderick, Rick, K5UR via arrl-odv <arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org>> wrote: We need immediate help with finding operators! See below. Please give this some priority. Thanks. 73, Rick - K5UR -----Original Message----- From: Michael Ritz <w7vo@comcast.net<mailto:w7vo@comcast.net>> To: arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org> <arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org>> Sent: Wed, Nov 9, 2022 4:20 pm Subject: [arrl-odv:34247] Fwd: Seeking PSC lead to engage BoD help to identify W1AW/# Stations to activate all 50 States in celebration of '2023 Volunteers On The Air' See below. Bart is seeking ODV help in working with SMs to locate stations in each state willing be host stations for an upcoming W1AW/x "Year of the Volunteer" event next year. Please contact Bart for any questions. This is going to look a LOT like what occurred during the centennial. 73; Mike W7VO ---------- Original Message ---------- From: "Jahnke, Bart, W9JJ" <w9jj@arrl.org<mailto:w9jj@arrl.org>> To: "Ritz, Mike, W7VO, (Dir, NW)" <w7vo@comcast.net<mailto:w7vo@comcast.net>> Cc: "Naumann, Robert, W5OV" <RNaumann@arrl.org<mailto:RNaumann@arrl.org>> Date: 11/08/2022 2:29 PM Subject: Seeking PSC lead to engage BoD help to identify W1AW/# Stations to activate all 50 States in celebration of '2023 Volunteers On The Air' Hello Mike, As discussed earlier this year, in 2023 ARRL will hold a year-long ‘Year of The Volunteer’ celebration. There will be many facets on and off the air. On the air, we will be holding a year-long ‘Volunteers On The Air’ (VOTA) operating event. As template, in 2014, we had the “Centennial QSO Party”. It activated W1AW in all 50 States twice, plus it included activations of possessions where possible. We’d like to enlist the Board’s help in identifying Stations in each state and possession to coordinate these two activations locally. Could you ask the BoD (on behalf of the PSC and Staff) to assist in identifying stations? Attached is a PDF file with example of what was done for the Centennial (2014 activations were scheduled to begin on a Wednesday, and ran through the following Tuesday; we’ve maintained that concept for 2023). I’ve also attached an EXCEL version that we can work from for 2023, leaving out a few strategic weekends where there may be large operating events or Holiday’s (ARRL DX Phone, Hamvention, Field Day, IARU, ARRL SS Phone, Thanksgiving, Christmas, etc) where there could be challenge for personal air time, or event exchanges/confusion. Each State is represented in two separate week activations, and we’ve tossed in Possessions who’s dates can be moved to suit such stations. While the attached is a relatively solid guide for state activations/distributions, changes as needed could be made. As example, here’s the announcement of the 2014 Centennial event: In conjunction with the 100th anniversary of the ARRL, the ARRL Centennial QSO Party<http://www.arrl.org/centennial-qso-party> is set to kick off January 1 for a year-long operating event in which participants can accumulate points and win awards, as well as working new stations and making new friends. During 2014 W1AW will be on the air from every state (at least twice) and most US territories, and it will be easy to work all states solely by contacting W1AW portable operations. This marks the first ARRL-sponsored operating event where every member is worth at least one point. The event is open to all, although only ARRL members and appointees, elected officials, HQ staff and W1AW are worth points<http://www.arrl.org/centennial-qso-party#Table>. Working ARRL’s president, for example, earns 300 points! To qualify for points all contacts must be two-way (no cross-band or cross-mode contacts), using CW, phone (FM, SSB, AM, digital voice), digital (any digital mode, such as PSK31, RTTY) on 160, 80, 40, 30, 20, 17, 15, 12, 10, 6, 2 and 1.25 meters, plus 70 centimeters and satellite. Stations exchange<http://www.arrl.org/centennial-qso-party#QSO_Information_Exchange> signal report and ARRL abbreviation. Contacts do not have to be contest-style and it isn’t necessary to give the ARRL organizational information. A centennial database will assign point values to all logs submitted electronically. Those not submitting electronically, however, will need to obtain the QSO information during the contact. This event is not a contest, so participants may make contacts in any fashion they prefer. The Centennial QSO Party is scored by totaling the values of all eligible contacts. There are no multipliers or bonus points. Logs submitted via Logbook of the World (LoTW<http://www.arrl.org/logbook-of-the-world>) will be scored automatically. Awards Work W1AW operating portable from all 50 states. Working W1AW or W1ØØAW in Connecticut does not count for Connecticut, however. Participants can earn W1AW Connecticut credit only for working W1AW/1 in Connecticut. A W1AW WAS certificate and plaque will be available (pricing not yet announced). For an extra challenge, work all 100 W1AW portable operations — essentially a double WAS with W1AW! Endorse the W1AW WAS Certificate with the Territorial Stickers for working W1AW/KH2, W1AW/KP4, W1AW/KP2, and any others that may be active, and also endorse with W1AW/3 from the District of Columbia (stickers are $1 each) Centennial Points Challenge To compete in the Centennial Points Challenge, submit logs via Logbook of the World (LoTW<http://www.arrl.org/logbook-of-the-world>). The system will automatically look for points-qualifying contacts from submitted logs and apply them to each participant’s Centennial QSO Points table. QSOs do not have to be matched in LoTW for points to be achieved — this is an honor-based event. No paper forms or information will be accepted for the Centennial Points Challenge, however. Some points worth noting: Club call signs do not count for points. Repeater contacts are not valid for credit. Mobile and portable operations are okay but do not count for points in addition to home operation — ie, a contact with KØGW counts for KØGW, whether it is made with KØGW/4, KØGW/m, or PJ4/KØGW. Stations outside of the US may also count for points. More than 10,000 ARRL members live outside the US, and some of these are also volunteer examiners or DXCC card checkers. ARRL appointees, staffers, and officers should choose for their contact exchange the appointment or office held that offers the highest point value (this is how the database will work also). For example, KI9XX is an ARRL Life Member (a LM is worth 2 points), a Volunteer Examiner (VE is worth 5 points) and a State Government Liaison (SGL is worth 30 points), so KI9XX should use “SGL,” since that offers the highest point value. In any event, the database will give credit for the proper point value. The top-scoring operator from each ARRL Section, Canadian Province and DXCC entity will receive a First Place certificate. The Top Five overall point scorers will receive awards. There is a charge for award certificates. For complete information, visit the ARRL Centennial QSO Party<http://www.arrl.org/centennial-qso-party#QSO_Information_Exchange> web page. Contact us<mailto:100QSOParty@arrl.org> if you have questions. We will have a similar announcement published for VOTA, and there will be some differences. One is that every ARRL Member can participate, and there will be special point values depending on their member status or official role as a volunteer. We will have Rules, Leaderboard and Certificates available online on a dedicated event web page (there will be a Facebook page as well). The current need is to enlist the support of Directors (and/or their Section Managers and any other appointees {eg, perhaps CAC Representatives} that they want to involve in soliciting for W1AW/# groups) who would like to activate W1AW/1, W1AW/2, W1AW/3, W1AW/KP4, etc, throughout the year. Here are some notes regarding criteria W1AW/portable stations must heed: 1. All activity takes place on what are considered “Contest” frequency bands 160 Meters and Up (VHF, UHF, SHF, uWave bands are included in the event). No 60 Meter, or WARC 30, 17, or 12 Meter activity; and no activity on 2200 or 630 Meters. No exceptions. 2. *ALL* station logs must be in ADI format ONLY as the event is managed through Logbook of The World (BUT, participating stations DO NOT upload any logs to LoTW – ARRL will upload the logs, as we hold the W1AW/# call sign certificates). No paper logs. No logs in Cabrillo format. All station information (data fields) – callsign, state, county, grid square, zones, etc. – must be contained in the ADI file QSO lines. 3. Designated W1AW Station Managers must confirm that ADI files meets specifications. 4. ADI logs will have the following naming convention: Callsign_State_(2-letter). For example, W1AW_6_CA_logweek1.adi 5. Operator takes steps necessary to ensure no loss of logs (check and recheck your backup systems). 6. All logs must be emailed to w1aw@arrl.org<mailto:w1aw@arrl.org> after each state/possession 1-week activation. 7. One station per grid square or county. If multiple stations – assigned by authorized W1AW/xx control operator – all ADI logs must be merged to one, with all pertinent station information included. 8. Authorized station(s) must adhere to good operating practices. Good information can be found here: http://www.arrl.org/hf-contesting-guidelines 9. The use of W1AW is a privilege. Operators must be overtly polite. Should it be necessary, W1AW/xx operators should surrender a frequency (be courteous – propagation changes over time). 10. No activity on calling frequencies such as the SSTV frequency of 14230 kHz, or 14300 kHz Maritime Net, FM on 146.520 MHz, etc. Be aware of events like Hurricane Watch Nets, if applicable. 11. Activity should be on as many eligible bands (see 1. Above) and modes as possible. 12. If asked, operators should take the time – if feasible – to briefly explain the purpose of the VOTA and the reason for the W1AW/xx activation. 13. If asked, there are NO QSL cards for any of the W1AW/xx stations. All contacts will be confirmed via LoTW only. QSL cards for contacts made with W1AW in Newington, 2023 IARU, and other activities (National Convention, ARRL Division Conventions, etc.) will be available. 14. W1AW/KH6 will be on the air from Hawaii during IARU HF in July. We are not considering that as one of the two W1AW/KH6 state activations, as the event is sho4rt and will be in quick contest exchange cadence. Again, each State (as in 2014) will have two weekends on which to activate as W1AW/#. These W1AW/# operations will have a special point value, so they will be sought after. Time is short -- and we need to have these scheduled no later than December 15th to allow others to plan their activities. Let us know if you have any questions, and if we can assist in any way? PS – Joel Harrison, W5ZN, has advised us that he will have Arkansas covered 😊 73, Bart Bart Jahnke, W9JJ Radiosport and Regulatory Information Manager ARRL - The national association for Amateur Radio® 225 Main Street Newington CT 06111-1400 Telephone: 860-594-0272 Fax: 860-594-0346 bjahnke@arrl.org<mailto:bjahnke@arrl.org> www.arrl.org<http://www.arrl.org/> _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org<mailto:arrl-odv@reflector.arrl.org> https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
