This thread has assumed a life of its own.
As Dave noted it would be hard to justify general
distribution of reports prior to the time they are received. Additionally, some
reports such as those of the standing committees are often supplemented at the
meeting based upon updated information and actions.
The discussion appears to have its genesis
in a concern of some Section Managers as to being informed prior to the Board
meeting as to issues likely to be addressed and to a lesser extent receiving
information as to Board actions. Before we take this too far we need to
remember the PSC is currently working on these very questions as part of the
Section Governance Study. In fact Dave Sumner’s posting to the SM’s of a summary of Board actions is a step
consistent with the PSC Section Governance Study Interim Report.
For what it is worth, of the SM’s who responded to the Governance study questionnaire
and expressed a concern, where primarily concerned about issues directly
affecting the Sections operation or major member issues not the issues
contained in most committee reports. From my reading of the comments the SM’s in areas where there are pre-Board Division
Cabinet meetings or another regular mechanism’s to exchange information
with the Director be for the Board Meetings seemed more comfortable with the
flow of information.
There will always be glitches in the
process and I expect most of us can do a better job of communicating with the SM’s in our divisions, assuming they are interested,
but for now we have tasked the PSC to look into this. Before we decide to make any significant
changes we need to give them some room and let them finish the study and
present their recommendations.
73,
Jay, KØQB
-----Original Message-----
From: Sumner, Dave, K1ZZ
[mailto:dsumner@arrl.org]
Sent: Monday, January 28, 2008
10:58 AM
To: arrl-odv
Subject: [arrl-odv:16423] Re:RE:
Board meeting agenda, SM question
Procedurally I don't
think it would be a good idea to release committee reports prior to the
meeting, i.e. before the Board receives and accepts them.
The agenda currently is
structured so that recommendations to be considered by the Board can be listed
(for example, see items 8 and 9 of the January 2008 agenda). In practice,
recommendations are seldom received in time to be added to the agenda prior to
the meeting. To do that we would have to abandon the practice of holding
standing committee meetings the day before the Board meeting, so the
disadvantages may outweigh the advantages.
Dave K1ZZ.
From: Rod
Stafford W6ROD [mailto:w6rod@comcast.net]
Sent: Sunday, January 27, 2008
2:45 AM
To: arrl-odv
Subject: RE: [arrl-odv:16405]
Re:Board meeting agenda, SM question
Jim
You're absolutely correct. Without all the reports the agenda itself has
little value.
Even if we were to send out the agenda before the meeting, the next logical
thing that would be requested is distribution of all the reports that go to the
directors. And, even in our new "transparent" operation, that
would be a big bunch of work for staff. Not to mention all that
information going out to "who knows where and who."
It would also mean all of the people doing reports (including me) would have to
get those done way ahead of the BoD meeting. You know what kind of havoc
that would cause!!
And I wish I could "dry out."
73, Rod
At 09:10 PM 1/26/2008, K8JE wrote:
Rod,
In addition to your comments, the most significant thing about one of our
agendas is that it doesn’t typically
<<snip>>
73,
Jim