When using the generator at the Rocky Mountain Division and New Mexico State conventions, we had several folks in attendance who lived outside of the Division and wanted to sign letters. Using the version that contained League-wide data (not just Division specific data) was very helpful in those situations so, I agree, there's no need to maintain and distribute versions for specific Divisions. 73, Brian N5ZGT
On Sep 14, 2015, at 14:42, James F. Boehner, MD via arrl-odv <arrl-odv@reflector.arrl.org> wrote:
To All,
John Proctor at ARRL HQ has an updated file. Greg, prior to your Hamfest, ask him to send you an updated copy.
Some of the divisions had faulty programs on the memory stick. My full database worked, but the division specific one did exactly what was discussed below.
May we change our way of distributing this letter writing file? Restricting it to directors is ridiculous. Dave, can we just ask John proctor to post the file on the ODV page (as well as updates) so then when an update is released, it is available to all of us? We could then plan to download the updated file prior to each event.
If Directors consent is needed to release the file to Vice Directors, I’m sure we can easily do an e-mail vote.
All of us should receive the full database file, not a division specific. It has saved us a lot of time to have the full database, so that when we get an out of division member, we do not have to type in all their information.
The program has worked well for us in the Roanoke Division.
’73 de JIM N2ZZ Director – Roanoke Division Serving ARRL members in the Virginia, West Virginia, South Carolina and North Carolina sections ARRL – The National Association for Amateur Radio™
From: arrl-odv [mailto:arrl-odv-bounces@reflector.arrl.org] On Behalf Of G Widin Sent: Monday, September 14, 2015 10:01 AM To: Marty Woll Cc: ODV Reflector Subject: [arrl-odv:24674] Caution When Using Letter Generator
I plan to be running such letters next Saturday at a hamfest. Getting our Senate letters right is of great importance because one of our Senators is on the relevant committee.
If anyone knows how to fix or work around this issue, a quick response would be most appreciated. Tnx es 73, Greg, K0GW
On Sunday, September 13, 2015, Marty Woll <n6vi@socal.rr.com> wrote:
We're just back from the Southwestern Division Convention, having sent over 400 letters back with Ed Hare to HQ. Unfortunately, over 160 of them may be unusable. It turns out that our Access database, which worked well for House letters, was generating senate letters containing the house-bill information. We discovered this late Saturday morning after having already put in eight hours at the booth since Friday afternoon. Reinstalling the database from the flash drive given to Directors did not fix the problem. I'm glad I was not near a live mic at the time! My work-around was to print stacks of form letters I had previously created for our two California senators and have people manually add their own address below their signature. That was, of course, a much slower process.
It had been made clear to me that changing the content of the Access-generated letters requires considerable Access expertise, which I do not possess.
I hope Dan and crew can figure out a way to make use of all those signatures on the faulty letters.
73,
Marty N6VI
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