Several Directors have asked me how I implemented Zoom here for affiliated member club meetings. I do use a unique password for each meeting, but if their member participant clicks on the link in the e-mail the password is automatic. Here's my procedure: First, I put together a separate calendar to keep track of which club is using the service, and when. It's "first-come,first-serve" as far as reservations are concerned, and on a month-to-month basis. Some club meeting date nights overlap other meetings, so I give the clubs that "come in second" the option of temporarily finding a new night to hold their meeting. I reserve the date and time in Zoom for each meeting, then e-mail the link information to the local club officer that is requesting the meeting. They can then distribute the information to their membership. I do add an extra half-hour at the front end of their request so their membership can get their audio and video issues sorted out before the official start of their meeting. The meetings are set up to allow them to start them on their own (no host), in case I'm not available to host. ("Enable join before host" box ticked off on the meeting set up page in Zoom.) I'll often check in at the beginning of their meeting to ensure everything is working OK, then just turn off my video and mute my sound during their meetings so they can move on with their business. I can still see the participants, but all they see from me is the ARRL logo in my video box. When their meeting is over (no more participants on the screen), I terminate the event. I think if you leave the meeting as a host, you need to designate a new host. I haven't tried that option yet, so I just stay on and look at the laptop screen occasionally. So far this has worked well, and the response has been very positive. I'm giving a virtual presentation on HF noise mitigation tonight for a club up in Chehalis, WA. (Jim Pace, K7CEX's club!) 73; Mike W7VO
On April 1, 2020 at 9:34 AM Mickey Baker <fishflorida@gmail.com> wrote:
Excellent article. Everyone who sponsors a Zoom meeting should read!
Even a simple password will keep folks from joining randomly and disrupting meetings.
73,
Mickey N4MB
On Tue, Mar 31, 2020 at 8:28 PM rjairam@gmail.com mailto:rjairam@gmail.com < rjairam@gmail.com mailto:rjairam@gmail.com > wrote:
> > As many are using Zoom to conduct meetings and other business,
miscreants are taking advantage.
A new trend is "zoom bombing" where trolls log in and then flood the meeting with nonsense on video and audio, including pornography and racism. It is the internet's version of 7.200MHz or the 435 machine in Dick's division :)
You can mitigate this with these tips: https://www.pcmag.com/how-to/how-to-prevent-zoom-bombing
Additionally, one to many presentations requiring no audience interaction are probably better conducted on YouTube or another streaming platform, and not video conferencing.
73 Ria, N2RJ _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org mailto:arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
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“Ends and beginnings—there are no such things. There are only middles.” Robert Frost _______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv