Though I have already voted to encourage a paperless meeting, Mike’s thoughtful reply made me realize that a paperless approach might encourage even later submissions of reports than we saw at our last meeting. The length of some reports, together with the lateness with which they were sent, meant that many of them never got read in any detail. This is not good. Reducing paper is good. But the important thing we need to encourage is on-time access to reports, so the Board can both read and think about what’s in them. We should adopt any proposal that would encourage this, even if it were more costly. 73, Greg, K0GW On Monday, August 5, 2019, Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/ 3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
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