Hello Mike et al,

I do have a few comments about your thoughts on the CAC and DXAC;

1). If the membership of both Committee are though of and regarded as strictly

ceremonial, that speaks volumes about the manner in which PSC regards their subcommittee.

I certainly doubt that the 30-plus members of either Commitee would be involved

if they were to learn that the PSC Chair regards them as being "arguably, somewhat ceremonial in nature." I do know that members of the CAC recently tried unsuccessfully to advance ideas to the Chair of the PSC, and there was no dialogue or conversation.

2). With regards to being on top of the state of the art; In the Central Division I have

two matter experts on Contesting and DX'ing.

Craig Thompson K9CT >IS< a contesting subject matter expert - please take a look at http://www.k9ct.us/ and the related subpages, especially those indicating of his latest station-building project. Craig and I have been friends for a long time and he

understands contesting from all of the perspectives which include small stations,

large station as well as from the perspective from major expeditions from locations such as Bouvet, Swains, Conway Reef, Midway, Sint Marten, Admsterdam Is, Pitcairn, Palmyra Atoll, Navassa, Isla DelCocos, and many others.

The Central Division DXAC representatives has similar pedigree with many decades of experience. Jim O'Connel, W9WU's most important contribution was to derive a solid definition of a DX entity that has now survived for many decades.

Craig Thompson, K9CT, is the successful founder of an electronics manufacturing firm and Jim O'Connell W9WU, has been a career prosecutor with the US Attorney's office in Chicago. So please believe me, these members of the Advisory Committees do not engaged in their committee involvement

with an intent to be ceremonial window-dressing for the Board or your Committee. They both take seriously the responsibility of representing the members of our Division in the subject area matters that arise. They would be greatly displeased with your characterizations, even more so than I.

Your statment about lack of understanding the modern DX and Contest

setting clearly demonstrates to me the need to keep the assignment of experts for

these two Advisory Committees a prerogative of and an assignment made by the individual Division Directors and not a designation authority relegated to the PSC Chair and or the head of the RadioSport Department.

3). For a variety of reasons, the ARRL governance structure was created and remains based on membership representation from geographically separate areas. While the Divisions were created out of the need to support trans-continental traffic handling, the difference in propagation and regional characteristics continue to play an important part in the diverse and differing issue that our Division members experience. One of the largest differences in operations for either DXing or Contesting is the availability of either propagation or activity. As a result the specifics of both activities does vary according to the location of the participants and the representation on these Committees as presently practiced does equitably address that consideration.

4. The advancements of technology for contacting representatives itself does not require a departure from the 15-member advisory committees to a smaller, staff-selected centralized group. What it does require is the application by the Committee to use the new technology for their task. Nothing in that technology requires the loss of a distributed group that has diversity of residence. The purpose of these appointed individuals to to advise the Director and Vice Director, not the RadioSport staff. The system of these Committees was created and should exist to support the Board decision making, not the RadioSport department.

There is no reason that PSC cannot convene a task group from those who have been selected by the Directors to serve on these Committees. It is PSC and not RadioSport Department staff who should driving this process. RadioSport is expected to advise the Board from the perspective of the running these League activities but I see no advantage in having them select our choices of volunteer advisors. Staff already has the over-riding input of adjudication of both areas of concern by means of the "Awards Committee".

5. The EC directive that gave rise to this motion predates my election to the EC. I was involved peripherally since the VHF Contest working group that was formed at the 2014 Centennial Board Meeting was able to work quickly to enhance participation if VHF Contest by modifying the rules environment for VHF Contesting. I do know as a member of the VRAC (1980's) as well as member and Chair of the VUAC (2005-2014) that in the larger Committees consensus can be difficult to derive.

But in each of my tenures I found that the greatest lack of consensus would arise from details connected to the characteristic of our different Divisions. The consideration of differences that arise as a result of geographical diversity is essential.

6.7, etc. Mike you are correct when you state that the DXAC and CAC needing to be responsive to the PSC needs. I also have recently seen instances where some members have stated incorrect and viscous rumors without foundations. IF there is failing to address those derisive issues of responsiveness and to properly control conduct within the Committee, that responsibility lies with each Director on this Board since problems such as those are correctable

For the most part the Committees seem to be treated as the unwanted step-children of the PSC and the Board. If these are the subject matter experts, then the PSC and the entire Board should at least be listening to their thoughts and recommendations. At a minimum, the PSC should be willing to receive and acknowledge recommendations. Treating these groups with the benign neglect

that has become customary is unacceptable.

I believe that the one-member per Division is STILL the best possible method to provide transparent governance of these to two competitive amateur activities for the members of my Division. Since these Committees are the representative interface from the amateur contest and DX communities to the Board, I believe it is incumbent on each Director to remain directly involved in the selection of the subject matter experts for matters concerning DX'ing and Contesting. A fifteen member advisory committee system must remain. This will take attention and work but the results can continue to be of great benefit to the League if properly managed.

I do not support the Motion.

73, Kermit Carlson W9XA

On Wednesday, January 13, 2021, 3:30:26 PM CST, Michael Ritz <w7vo@comcast.net> wrote:

As a member of PSC for the last two years, I thought I'd provide my fellow Board members my thoughts on the motion to restructure the two PSC advisory committees. Take it for what it is worth.

1. The current two advisory committees (CAC and DXAC), are fixed, and are comprised of one appointed representative from each ARRL Division per committee. The committees rarely change members, so the committee make-up remains pretty stoic over time, and arguably, somewhat ceremonial in nature.

2. While members of these committees are certainly "subject matter experts" themselves, are they all up on the latest technologies? How many of the CAC members operate digital contests using FT8/FT4, the most popular mode on HF operating at the moment? The answer is "very few, if any", so are they really the best ones to consult on a digital mode contest rule? Wouldn't it be be better to "ask the experts" themselves?

3. It is felt that with the advent of e-mail, e-surveys that can be conducted by the Radiosport team at HQ, and social media, the "one member per division, per committee" structure is archaic. At present ARRL HQ has the ability to work directly with the contest and DX community on issues, they don't need individual Division representatives to "work their territories" to provide feedback. The survey and questionnaire that HQ put out last year about Sweepstakes activities is a great example of this. They received great feedback from the Sweepstakes participants themselves.

4. The current advisory committees are tasked assignments from the PSC as required to provide input on a matter, they are not autonomous. Nothing will change here. Tasks will be assigned by HQ radiosport staff to those that know the most about the subject at hand, and not be limited to consulting whomever a Director appoints for his or her Division.

5. There was a PSC tasking requested by the Executive Committee way back in 2018 that started this all, as there have been issues in the past in getting tasks completed by the two advisory committees in a timely fashion. It is thought that the new "tiger team" approach will be much faster in getting things accomplished. With a larger "pool of experts" to draw on, the PSC is not limited to just those two fixed committees for input. Adhoc committees can be put together specific to a particular topic as well.

6. Current DXAC and CAC members will be encouraged to apply to be a part of the new "pool of experts", as well others within the DX and contest community. Nobody will be purposefully left out, or is going to get thrown out in the streets.

7. This change will allow the PSC to draw on "experts" with expertises beyond the current two advisory committees to tackle other issues beyond just the DX and contest genres.

In my opinion, this change is to both increase efficiency and the quality of input provided to help the PSC make good decisions for our members. It's not to squelch input from anybody. In fact, I'm sure many of the best of each discipline (contesting and DXing), in the world will end up becoming members of the "expert pools".

Lastly, if for some reason this doesn't work out, we can always go back to what we had before.

Just my two watts.

73;

Mike
W7VO

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