Yes, exactly. Rolling your own solution is not a good plan, IMO, especially when we have almost no IT resources to support it. Memory sticks are arguably worse than paper. I’ve seen organizations try to do this in an ad hoc fashion before. It’s not worth saving the few $$. If we choose to do this, let’s do it right with a proven solution that gets us versioning, flexibility, privacy, and reliability. If there are those who desire paper, an on-site printer (I seem to recall seeing a fairly big one there already) will get you paper, but the truth must live in whatever software system we might choose.
On Aug 6, 2019, at 9:12 AM, rjairam@gmail.com wrote:
Using memory sticks is archaic. It will be worse than paper. Attempting to DIY this can make the cure worse than the disease.
The best solution is software. The biggest question is cost. The vendors do offer a free trial but I haven’t seen what it costs afterward.
What do we save? Costs of printing, hassle of hauling a copier, time to prepare board books.
OnBoard: https://www.passageways.com/board-portal <https://www.passageways.com/board-portal> Board Effect is another: https://www.boardeffect.com/board-meeting-software/ <https://www.boardeffect.com/board-meeting-software/> And another: https://boardmanagement.com <https://boardmanagement.com/> This one has discounts for nonprofits: https://www.boarddirector.co <https://www.boarddirector.co/>
We should at least see what it costs to see if it is worth it.
Ria N2RJ
On Mon, Aug 5, 2019 at 4:52 PM Michael Ritz <w7vo@comcast.net <mailto:w7vo@comcast.net>> wrote: Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org <mailto:cpereira@arrl.org>> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 <https://doodle.com/poll/3nue2tgitssi3ca2>
Thank you for your time and participation.
Respectfully,
Carla
Carla Pereira, KC1HSX
Executive Manager
ARRL
Newington, CT 06111
860-594-0242
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