Hi all:
Back in May,
I sent an email to ODV about some initial thoughts for the board meeting. Of
course, things have changed and dates for various state openings and the rules
for those are a moving target. Because of this, our July, 2020 board meeting
will need to be a virtual board meeting. It may not be an ideal situation and
will certainly be different than we’ve ever experienced, but I think there are
ways to make it as streamlined and efficient as possible by doing some work in
advance of the meeting. If we can better prepare, we might be able to complete
the virtual meeting in one day. This is where I need your help.
First, we
need all committee reports to be filed prior to the meeting to allow everyone
the chance to review them and understand any recommendations being made. In addition,
I’d like to make a list of all motions that are planned to be presented at the
meeting.
To do this,
we need the Committee Chairs to submit a list of the motions they plan to
present, and for Directors to submit their individual motions in advance with a
copy to Carla. Ideally, the actual motion itself would be presented to ODV but
if you are still working on the wording, then at least submit the motion
subject you are working on so we have an idea of what to expect. We can then compile
a master list to work from on ODV leading up to the Board meeting. Please
submit the motions with the Committee or Director name and a number to allow
for proper organization and tracking.
By doing
this, we might be able to consolidate a good number of them in consent agenda
motions to save time. For example, we should be able to combine the numerous
motions for awards from PSC into one motion. Likewise, if a Director has a
motion, then perhaps ODV could see it in advance and work out any questions and
wording before the Board meeting thus saving time.
Your
cooperation in compiling this information as soon as possible would be
appreciated.
Thanks.
73,
Rick – K5UR