If I may add –

Carla took a survey several months ago resulting in an overwhelming desire to go paperless in lieu of board books. Carla and Dee are working on selecting a platform that would meet our needs and be cost effective. It is our hope to have something in place to roll out for the July meeting (including some training perhaps Thursday night) along with the board books and move to digital only at the January 2021 meeting. Of course, there are numerous details to work out including how to handle motions generated in the board meeting. This request began with the A&F Committee and I will report on the progress of the project at the April 2020 meeting.

Diane

From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of Niswander, Rick
Sent: Sunday, January 5, 2020 8:09 PM
To: Jairam, Ria, N2RJ, (Dir, HD) <rjairam@gmail.com>; Baker,Mickey,N4MB <fishflorida@gmail.com>
Cc: arrl-odv <arrl-odv@arrl.org>
Subject: [arrl-odv:29305] Re: Motions and Reports

There are many board meeting software products available. Two that I am familiar with in my work with national and international CPA boards are BoardPad and Diligent Boards. Both are cloud based.

Frederick (Rick) Niswander, PhD, CPA, CGMA

Professor of Accounting

Bate 3110

East Carolina University

Greenville, NC 27858

From: arrl-odv <arrl-odv-bounces@reflector.arrl.org> On Behalf Of rjairam@gmail.com
Sent: Sunday, January 5, 2020 8:02 PM
To: Mickey Baker <fishflorida@gmail.com>
Cc: arrl-odv <arrl-odv@arrl.org>
Subject: [arrl-odv:29304] Re: Motions and Reports

This email originated from outside ECU.

" If the League isn't using Office 365, they probably should be. It is likely less expensive than an Exchange server and could include licensing for the entire suite of Microsoft products. Non-profit pricing is quite attractive."

We actually working with the IT department and will most likely be proposing Office 365 for all Board members. Licensing cost is quite favorable. However, for the meetings we should still look at specific Board meeting software.

Ria, N2RJ

On Sun, 5 Jan 2020 at 19:59, Mickey Baker <fishflorida@gmail.com> wrote:

Sharepoint would be a better, more secure tool, but, depending upon the license, would cost several dollars per month per user.

If the League isn't using Office 365, they probably should be. It is likely less expensive than an Exchange server and could include licensing for the entire suite of Microsoft products. Non-profit pricing is quite attractive.

The problem is all the email boxes that the League has for the legacy arrl.org email boxes. We wouldn't want to pay for hundreds (thousands?) of those.

Mickey Baker, N4MB
Palm Beach Gardens, FL
“The servant-leader is servant first… It begins with the natural feeling that one wants to serve, to serve first. Then conscious choice brings one to aspire to lead." Robert K. Greenleaf

On Sun, Jan 5, 2020 at 7:06 PM Lee Cooper <w5lhc01@gmail.com> wrote:

First, someone correct me if i have misinformation but I believe I was told in July that we have MS Sharepoint available at HQ.

If so, this would be a better platform to use than Dropbox. While it gives us the same file sharing capabilities it allows for so much more in terms of security and functionality. The user level learning curve is pretty easy.

Some of the features i like are ability to share files, setup meeting specific "rooms" off of the calendar, of course shared calendaring, customized workflows and enhanced file access, and multiple layers of security.

If we have the tool, which i think we do, perhaps we should take advantage of it?

Lee

On January 5, 2020, at 15:16, Fred Hopengarten <hopengarten@post.harvard.edu> wrote:

Motions and reports are now flowing in as attachments to email messages distributed by the ODV reflector. I dutifully save each one to a folder:

HAM RADIO/ARRL/Board of Directors/Meetings/2020 January That’s a lot of mouse clicks.

And then Version 2 of a Motion shows up, and perhaps a correction to a report.

My life as a Director would be much easier if all motions and reports were put into a DropBox folder. When Version 2 of the motion, or a corrected report shows up, instead of going to my folder and adding the new/deleting the old, only the most recent would be there.

So I think we are using an antiquated method of document distribution. Access to DropBox folders is easy to control. Maybe there is even something better than DropBox (but that’s what I use with my clients).

Do other members of the Board agree that the League could do something more efficient than mailing each document to each person?

Fred Hopengarten, Esq. K1VR

Six Willarch Road

Lincoln, MA 01773

781.259.0088, k1vr@arrl.org

New England Director

Serving ME, NH, VT, MA, RI and CT

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