It is nice to have the notes we take at the meeting in a hard copy version, but I did vote yes. No options other then yes or no being presented, I said yes. I could see 90% of the meeting book being moved to an electronic version, such as all the reports that are sent in weeks ahead. They are pretty straight forward, and by the time of the meeting most of the questions have been answered, and the document updated. If we could get a hybrid perhaps, as in the motions still in hard copy, but all the rest kept electronic that would cut down on the printing, and the size of the book to take home, We could get that down to a 1/2 inch notebook with only the motions. I realize I have only been to 2 meetings, but 90% of my notes taken have been on motions and not the regular reports in the front of the book. Just an opinion of a back row guy... Mark, KB7HDX VD NWD On Mon, Aug 5, 2019 at 8:42 PM Rod Blocksome <rod.blocksome@gmail.com> wrote:
I'm with Mike on this. Can we get more details on how this would work? Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically?
Revision control of documents and motions?
Regards, Rod, K0DAS
On Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo@comcast.net> wrote:
Carla;
I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed?
Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost?
If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages.
73; Mike
W7VO
On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira@arrl.org> wrote:
Dear Officers, Directors and Vice Directors:
At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2
Thank you for your time and participation.
Respectfully,
Carla
*Carla Pereira, KC1HSX *
*Executive Manager *
*ARRL *
*Newington, CT 06111 *
*860-594-0242 *
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv
_______________________________________________ arrl-odv mailing list arrl-odv@reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv