January 2022 - arrl-odv - reflector.arrl.org

[arrl-odv:33333] Board follow-up: ExamTools
by Minster, David NA2AA (CEO) 24 Jan '22

24 Jan '22

I was asked to provide additional information about ExamTools. Here is the link. Once on the site, scroll down to the VE Documentation and you can learn all about the system and how it is used. https://examtools.org/ If there are specific questions associated with our ARRL VEC use of ExamTools, please let me know. Thanks David

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[arrl-odv:33322] Recommend Soaking ARRL Polo Shirt First
by n2cop＠ec.rr.com 24 Jan '22

24 Jan '22

Dear ODV Members: I never thought I'd be posting housekeeping hints but I wanted to pass this one along in case it saves some potential grief. The blue polo shirts we were given are stylish, fashionable and are made of that wonderful wick-away fabric. The blue dye, however, comes out easily. I always presoak dark shirts before I place them in a wash with other clothes. I soaked and rinsed mine twice before enough dye came out that I can now place the shirt with other clothes in the wash and not worry about accidental staining of other clothes. As I said, not high-level policy making, but a minor item which might save part of your wardrobe. Hope everyone got home safely and thanks to Diane, David and JP for a wonderful meeting and the gift of the shirt. 73 de Bill Morine, N2COP Vice Director - Roanoke Division Representing ARRL members in North Carolina, South Carolina, Virginia and West Virginia ARRL - the national association for Amateur Radio Facebook Page: ARRL Roanoke Division Website: <http://www.arrl-roanoke.org> www.arrl-roanoke.org

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[arrl-odv:33318] Any one missing a ubs3 to apple cord?
by Middleton, Diane, W2DLM (CFO) 22 Jan '22

22 Jan '22

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[arrl-odv:33317] Stratton - Motion 1 - 70+Life Membership Qualification.pdf
by Niswander, Rick 22 Jan '22

22 Jan '22

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[arrl-odv:33316] 70+ ODV
by Mark J Tharp 22 Jan '22

22 Jan '22

ARRL Announces New Life 70+ Membership 05/14/2020 The ARRL Board of Directors recently voted to create a special Life Membership opportunity for individuals who are at least 70 years old. Starting on June 1, the Life 70+ Membership will be available to individuals who have turned 70 and have a combined 25 years of paid annual ARRL membership. Life 70+ Members receive all benefits of an annual membership, including their choice of print magazine delivery (*QST* or *On the Air*), and digital access to these publications, plus the digital versions of* QEX* and *National Contest Journal (NCJ*). In addition, each Life 70+ Member will receive a Life Member pin and a window decal and may purchase an exclusive Life Member plaque. Qualifying members selecting this level of membership will enjoy the convenience of having to make a single payment for their entire tenure as an ARRL Member and not be subject to any future ARRL dues increase. To apply for Life 70+ membership, individuals must complete the special Life 70+ Member application — available on June 1 — and submit proof of date of birth, if this information is not already on file with ARRL. The Life 70+ membership fee must be made in a single payment. Past membership dues payments will not apply toward Life 70+ Membership, but a credit will be applied for applicants who paid their dues in full between April 1 and May 31, 2020. *Life 70+ Membership Dues Rates* - $750 US Life 70+ Membership - $750 International Digital Life 70+ Membership - $1,515 International Life 70+ Membership with a Print Subscription - $250 Family Life 70+ Membership as an add-on to a paid Life 70+ membership ARRL reserves the right to change or substitute the benefits, products, or services associated with a member's original Life 70+ Member package at any time during the membership. Dues are non-refundable. Life 70+ *membership applications* <http://www.arrl.org/membership-levels> will be available for download beginning on June 1.

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[arrl-odv:33315] Stratton - Motion 1 - 70+Life Membership Qualification.pdf
by Niswander, Rick 22 Jan '22

22 Jan '22

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[arrl-odv:33314] Fwd: January Board Meeting
by Mark J Tharp 21 Jan '22

21 Jan '22

ODV, VD Schilling sent this out on the 17th however it does not look like it made it out of the ODV reflector. His Wife's mother has since passed away on Tuesday. He asked us not to send condolences and wishes all safe travel home. Respectively, Mark, HDX.. (Forward from VD Schilling) All, I will be unable to attend to the January meeting due to a pending death in the family. I am currently at the hospital and they are expected to pass some time tomorrow. I am going to assume everyone will wish to send condolences, but they are not necessary and I thank you. But if you feel you must, understand I got a lot going on and my not respond. Please have a productive meeting and I look forward to hearing the results. 73, Jim Schilling, KG4JSZ Vice Director – Southeastern Division *Serving ARRL members in **Alabama, Florida, Georgia, Puerto Rico and the U.S. Virgin Islands.* Facebook: https://www.facebook.com/groups/KG4JSZ/ Sent from my iPhone

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[arrl-odv:33313] Pete Cecere, N2YJZ SK
by Jairam, Ria, N2RJ (Dir, HD) 21 Jan '22

21 Jan '22

ODV family, I’ve been informed that former ENY SM, Pete N2YJZ has passed away. 73 Ria N2RJ

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[arrl-odv:33312] Washington Counsel's Report
by david davidsiddall-law.com 20 Jan '22

20 Jan '22

Attached. David R. Siddall Managing Partner DS Law, PLLC 1629 K St. NW, Ste 300 Washington, DC 20006 direct: +1 202 559 4690 Unauthorized Disclosure Prohibited. This e-mail is intended solely for the intended recipient(s) and may contain information that is proprietary, confidential or privileged. If you are not the intended recipient, it is prohibited to disclose, copy, distribute, or use the contents of this email and its attachments. If you received this e-mail in error, please notify the sender by reply e-mail and destroy all electronic and physical copies of the e-mail message and its attachments. Unintended transmission shall not constitute waiver of attorney-client or any other privilege. Thank you.

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[arrl-odv:33311] Fw: 2012 ARRL Per-Member Income and Expenses
by Richard Norton 20 Jan '22

20 Jan '22

Sent from Yahoo Mail on Android ----- Forwarded Message ----- From: "Richard Norton" <richardjnorton(a)yahoo.com> To: "NA2AA(a)ARRL.ORG" <NA2AA(a)ARRL.ORG> Cc: Sent: Sun, Jan 10, 2021 at 1:51 PM Subject: Fw: 2012 ARRL Per-Member Income and Expenses David, I have a recollection of briefly mentioning this to you at our meeting in Denver. I find it unsatisfactory that we really don't know the cost of functions and programs as the largest cost component, labor, is not tracked. If we did, we could see if the real cost of QST for example, is going up or down. We would have actual cost evidence to base budgeting on. Producing the actual costs would require that employees submit time cards/sheets showing how many hours per day they spent on particular projects or activities. This does not mean that they would be required to punch time clocks. At the end of a day, they would simply record time spent, accurate to one-tenth of an hour, spent on each activity. Many lower-level employees would likely only have one charge number, other than training or absence. This is something practiced at essentially all businesses with a need or desire to track costs. It has been opposed by League management, for what I perceive to be a we-don't-want-to-do-more-work attitude. Something was promised, or maybe just hinted at, in the past year or so, but nothing materialized. I request that you consider implementing it. Thank you. 73, Dick, N6AA _____________________________________________________________________________ Introduction and Background Whereas the current ARRL financial management and reporting has certainly been successful in both monitoring the League's overall financial position (whether the League, as a whole, makes or loses money) and satisfying legal reporting requirements, I've never found the reports able to provide insight into understanding the League distribution of its income into the various League activities. It is my belief that presentation of the League's financial results in the following per-member cost format will permit both League management and the board to possibly better understand what we are doing with our resources, and more effectively manage them for our membership. Methodology Data from 1) the 2012 ARRL Detailed Income Statement, that was contained in the January 2013 CFO Report to the Board, was combined with 2) the results of a salary cost-allocation survey presented to the board in July 2012, to produce the following per-member income and expense estimates. This was refined using 3) CFO-Shelley-provided breakdowns of several line items in the Detailed Income Statement that permitted better allocation of some costs such as postage and stationery. This is then an estimate. The largest cost component is employee salaries. ARRL employee's time is not tracked to project activity with time cards. In 2012, management conducted a survey of employees, estimating the percentage of their hours spent on their various activities. The percentage numbers were given to the board in July 2012. These percentages were applied to the actual year-end salary and benefit numbers in the 2012 ARRL Detailed Income Statement. It is believed that the results are reasonably representative of actual results. The number of members used for the calculations was 160,278, the number at year end. It may have been appropriate to use the average over the year, but differences are insignificant. This memo presents data and discussion about its format. Comments and conclusions about appropriateness of any of the costs are not included. 2012 Income Per-Member A member may ask, "What is done with my $39 per-year dues?" The first part of the answer is to point out that his $39 is part of the total of $96 per-member income received by the League. The per-member income breakdown is as follows: Dues & Subscriptions 35.73 Publications 22.06 Advertising 15.99 Investment Income 7.69 Contributions 6.04 Programs & Service Fees 3.82 VEC 2.62QEX 1.14 Other 0.66NCJ 0.34 Total Income 96.09 2012 Expenditures Per-Member The $96 per-member income is spent as follows: QST 24.66 Publications 21.45 Programs & Services 9.04 Membership Acquisition 7.19 International 4.81 Fundraising 4.46 Board Activity 3.11 Field Organization 2.74 VEC 2.73 Web-site & ARRL.net 2.62 Laboratory 2.50 Regulatory 1.70 Education 1.47 QEX 1.34 Staff Member Contact 1.04 Emergency Communications 0.87 NCJ 0.61 Public Relations 0.55 Total Costs 92.90 Therefore, in 2012, income exceeded expenses by approximately $3.19 per-member. Cost Description The per-member costs shown above have indirect costs included. The costs presented are what would be billed to an external customer for a no-profit contract to perform the work. For example, the Lab uses a heated building,office space, furniture, computer networks, payroll service, and guidance of upper management. As is done on government contracts, the indirect charges are apportioned proportional to the direct expenses, including both labor and other direct costs. The indirect, or overhead, burden accounts for $17.67 per member, and that amount has then been distributed to the cost centers listed above. This amounts to a 23% cost burden for each component. The particular cost centers listed essentially follow the categories given by staff in the Time Allocation Estimates that are the basis for this memo. It may have been more desirable to utilize other cost centers, such as DXCC, W1AW, etc. This uses the labor estimates provided by ARRL management in July 2012. G&A and Overhead For the analysis presented here, all indirect costs are lumped. Conventionally, indirect costs that an entire organization, such as a corporation, incurs, such as filing federal income tax returns, are considered to be "General and Administrative." Indirect costs that a particular facility or department incurs are usually called "Overhead." It is possible to track costs in a way where some overhead costs only impact some cost centers. For example, the Washington DC office expenses might be more appropriately used to only burden certain cost centers and not others, but the input data doesn't easily permit this, and it was not done here. Comments on Some Costs The Membership Acquisition Costs are likely higher than the $7.19 shown. 1) When directors or section managers travel to conventions and sit at a booth primarily selling and renewing memberships, this is billed to Board Activity or Field Organization. 2) When a staff person travels to a convention, and sits at a booth primarily selling and renewing memberships, this is billed to Member Contact. 3) Each issue of QST contains ads for League membership which are not cost-accounted to Membership Acquisition. 4) Although a very significant percentage of books is used for membership premiums, only the printing cost of the books is directly book-kept to Membership Acquisition. The costs of generating the books, and the labor used to mail membership premiums is not directly included. Fundraising Costs are likely higher than the $4.46 shown. 1) Development department travel costs related to board interface are billed to Board Activities. 2) Related QST ads and ad preparation costs are billed to QST. Some of the overhead costs may be directly attributable to cost centers. No report on the level of attention-to-detail was provided with the labor breakdown estimates. The International costs include IARU, ITU, and some overseas convention costs. League operating costs might be better understood.if these were separated. League operation might be better understood if Programs and Services costs such as DXCC, contests, and W1AW, were separated. Governmental relations, such as lobbying, might be broken out. This is a First Cut Most direct costs appear to be currently collected and book-kept in a way that allows them to be easily sorted into project cost centers. Labor costs do not follow this as no project-related time charge system is in place. A spreadsheet is now in place that allows the per-member numbers to be computed by entering data from the Detailed Income Summary. Refinement of this and any continued use is dependent on board support for the idea. Example Use I use this data in talks to convention forums and clubs. The first thing I point out is that League membership is not simply a QST subscription. If you observe the per-member dues plus advertising income is $50 a year, and that QST costs slightly less than half of that, being a League member is much more. A two-way interchange of ideas with the audience often proceeds from there. Any Board Support? Comments are welcome. 73, Dick Norton, N6AA

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