August 2019 - arrl-odv - reflector.arrl.org

[arrl-odv:28529] Re: ARRL Board Book Poll
by W2RU - ARRL 06 Aug '19

06 Aug '19

I agree with Greg’s first paragraph. That is, I like paper, but I would support making reports and motions received prior to the Board meeting deadline available online, instead of on paper. And I echo Fred’s comments about revision control. Any cost analysis needs to be done very carefully. There will still be a need for an on-site printer and secretarial support. Greg’s third paragraph touches on something I was going to write in response to concerns raised earlier by Rick about the time consumed in creating or revising motions in “real time” during the Board meeting itself. We meet in person in large measure to “deliberate”. We are a “deliberative” body. It is more than reasonable to assume that those deliberations will result in revised or new motions during the course of our deliberations. If we don’t accept that basic premise; if we go to the Board meeting with our minds already made up; if we are not open to the possibility of modifying our pre-meeting opinions in response to comments from other ODV members who may be better informed on specific topics than we; there really is no reason for us to meet in person at all. So there is always going to be time consumed during the two days of the Board meeting with motion revision, creation, and word-smithing. Word-smithing is extremely important because: 1. Sometimes a phrase or sentence or paragraph may mean different things to different participants in the meeting; that needs to be tested and cleared up prior to voting on any motion. I saw that numerous times during the July meeting. 2. Our motions are later read by thousands of members and non-members who do not have the benefit of hearing or seeing in print all the clarifying remarks that lead up to the specific words in any given motion. That means we must be doubly — nay, triply — careful about what our final published words are. 3. I’m a dinosaur, I realize, but I still think it is important for our published written record to be literate. Some of the literacy “clean-up” can be done after the fact, of course, but at some point the more difficult clean-up tasks may start to cross the line into “What was the author’s intent here?” In other words, at some point the post-meeting mechanical clean-up (such as by the Secretary in conjunction with the motion’s author) may lead to words that could have raised new questions by other Board members if those words had been spoken during the reading of the motion. Better to take care of it up front, while we’re all present. IMO, our two-day Board meeting format does not currently allow enough time for small group discourse leading to revision or creation of well-thought-out motions following the introduction of the related agenda topic. Break times on Friday and Saturday are kept extremely short unless a special break is called for an off-line “caucus” on a single very important topic. Thursday and Friday evenings are consumed with social hour, formal dinner, and often a formal presentation following dinner — after all of which, many of us are in no position to produce our best work. Regrettably, with a packed schedule like that, discussions of — and motions created for — those "very important topics" tend to get dealt with hurriedly and as they individually arise, leading to a series of individual breaks (or to hurried stand-up gatherings at the rear of, or just outside, the Boardroom). Having parallel official breaks would be a whole lot more efficient. To wit: I would be in favor of modifying the Board meeting format to include (for instance) longer lunch breaks on both Friday and Saturday. This would allow multiple small groups to meet in parallel during and immediately following lunch each day to resolve “hanging” topics and motions; the EmComm Manager ad hoc committee, for instance, might meet in parallel with the Legal Affairs Committee or an informal subset of ODV members present who are concerned about wording of "automated QSOs” motions. The results of these various small-group meetings, including any motions revised or newly created, would then be brought up later when the Board formally reconvenes. (As an alternative to the longer lunch break on Friday, consider recessing an hour earlier on Friday, thus providing an hour of small-group meeting time prior to the social hour.) Perhaps we could ask the trial attorneys among us how long the usual lunch break during a trial is, and what is going on behind the scenes during that lengthy break while the jurors are cooling their heels. Bud, W2RU > On Aug 6, 2019, at 12:37 PM, Greg Sarratt <gsarratt(a)att.net> wrote: > > I like paper but would try a hybrid on the right platform. For configuration control and ease of use, electronic would need to be online. There are lots of online sites, but the problem is security. > > I use MS SharePoint for file sharing and collaboration. We may already have this software. It would be hosted on our servers. > > It would be nice to get motions adequate time before the meeting so the Board members can review, ask questions and reduce the on-the-fly editing. > > Thanks, > Greg, W4OZK >

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[arrl-odv:28525] Re: ARRL Board Book Poll
by Lee Cooper 06 Aug '19

06 Aug '19

Btw, Sharepoint has shared editing with auto versioning, workflow capabilities and you can tie custom calendaring and discussion forums to the document. Just an fyi - Lee On August 6, 2019, at 11:37, Greg Sarratt <gsarratt(a)att.net> wrote: I like paper but would try a hybrid on the right platform. For configuration control and ease of use, electronic would need to be online. There are lots of online sites, but the problem is security. I use MS SharePoint for file sharing and collaboration. We may already have this software. It would be hosted on our servers. It would be nice to get motions adequate time before the meeting so the Board members can review, ask questions and reduce the on-the-fly editing. Thanks, Greg, W4OZK -------- Original message -------- From: Rod Blocksome <rod.blocksome(a)gmail.com> Date: 8/5/19 11:42 PM (GMT-05:00) To: Michael Ritz <w7vo(a)comcast.net> Cc: arrl-odv <arrl-odv(a)reflector.arrl.org> Subject: [arrl-odv:28513] Re: ARRL Board Book Poll I'm with Mike on this. Can we get more details on how this would work? Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically? Revision control of documents and motions? Regards, Rod, K0DAS On Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo(a)comcast.net> wrote: Carla; I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed? Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost? If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages. 73; Mike W7VO On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira(a)arrl.org> wrote: Dear Officers, Directors and Vice Directors: At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 Thank you for your time and participation. Respectfully, Carla Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/ _______________________________________________ arrl-odv mailing list arrl-odv(a)reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv(a)reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv

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[arrl-odv:28523] Re: ARRL Board Book Poll
by Lee Cooper 06 Aug '19

06 Aug '19

I would agree with Greg on tool. Sharepoint would work fine, it is more secure and we already own it, so no additional costs. Lee On August 6, 2019, at 11:37, Greg Sarratt <gsarratt(a)att.net> wrote: I like paper but would try a hybrid on the right platform. For configuration control and ease of use, electronic would need to be online. There are lots of online sites, but the problem is security. I use MS SharePoint for file sharing and collaboration. We may already have this software. It would be hosted on our servers. It would be nice to get motions adequate time before the meeting so the Board members can review, ask questions and reduce the on-the-fly editing. Thanks, Greg, W4OZK -------- Original message -------- From: Rod Blocksome <rod.blocksome(a)gmail.com> Date: 8/5/19 11:42 PM (GMT-05:00) To: Michael Ritz <w7vo(a)comcast.net> Cc: arrl-odv <arrl-odv(a)reflector.arrl.org> Subject: [arrl-odv:28513] Re: ARRL Board Book Poll I'm with Mike on this. Can we get more details on how this would work? Especially with all the on-the-fly editing of motions that typically takes place during the meeting session. How do they get handled so that by the time the vote is called we all have the same corrected copy electronically? Revision control of documents and motions? Regards, Rod, K0DAS On Mon, Aug 5, 2019 at 3:52 PM Michael Ritz <w7vo(a)comcast.net> wrote: Carla; I may be in the minority, but I'd like more information as to how this would actually work before I vote. For example, would we be given memory sticks loaded with all the files necessary to conduct the meeting at the start, then we'd use our laptops to download and refer to them during the meeting? Would we be assigned a tablet from HQ at each meeting that would be pre-loaded with documentation, or is this an e-hosting situation using a commercial website that specializes in paperless meetings? Would a networked printer be available during the meeting to be able to print out hard copies of documents, if needed? Would there be a net cost savings? I would imagine that staff preparation time would be drastically reduced, (especially if overtime is involved in assembling all those binders), and associated printing and paper costs along with them, but what will the options cost? If this was a request to come up with viable options to paper for meetings, I'd support it 100%. (Even though I live in a state that produces a lot of trees for making paper ;-). I'd certainly like to know more about what the options actually are, so the pros and cons can be analyzed. Both paper and paperless options have advantages and disadvantages. 73; Mike W7VO On August 5, 2019 at 8:40 AM "Pereira, Carla, KC1HSX" <cpereira(a)arrl.org> wrote: Dear Officers, Directors and Vice Directors: At the most recent Administration & Finance Committee meeting, there was a discussion regarding whether the ARRL should switch to paperless Board meetings, as more and more organizations are doing for a number of reasons. The Committee asked that a poll be taken of all current ODV members as to their preference. Please use this survey link to indicate if you support switching to electronic Board Meeting books: https://doodle.com/poll/3nue2tgitssi3ca2 Thank you for your time and participation. Respectfully, Carla Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/ _______________________________________________ arrl-odv mailing list arrl-odv(a)reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv _______________________________________________ arrl-odv mailing list arrl-odv(a)reflector.arrl.org https://reflector.arrl.org/mailman/listinfo/arrl-odv

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[arrl-odv:28516] Hartford Business Journal Article
by Pereira, Carla, KC1HSX 06 Aug '19

06 Aug '19

Apologies-I didn't attach the piece. Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/

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[arrl-odv:28515] Hartford Business Journal Awards
by Pereira, Carla, KC1HSX 06 Aug '19

06 Aug '19

To: Officers, Directors and Vice Directors of the ARRL Sharing the news that Ed Spinella, ARRL CT Counsel, has been selected as one of the Hartford Business Journal's 40 Under 40! Now in its 23rd year, the 40 Under Forty Awards recognize outstanding young professionals in the Greater Hartford area that are excelling in their industries through their leadership roles, and is one of the Journal's most anticipated editions. We are delighted to congratulate him on this recognition. Carla Pereira, KC1HSX Executive Manager ARRL Newington, CT 06111 860-594-0242 http://www.arrl.org/

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[arrl-odv:28490] Concerns about ADA accessibility
by rjairam＠gmail.com 03 Aug '19

03 Aug '19

A ham who wishes to remain anonymous for now has alerted me to the possibility that we may not be in full compliance with the Americans with Disabilities Act and that there has been even talk of legal action. I can't say if that is serious or not but you have to take every threat seriously. Do we have any assessment of our current websites and other media with regard to accessibility? Have we contacted counsel about the possibility that this may happen? I would hope that we are on top of this. Ria N2RJ

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[arrl-odv:28508] A note about awards and honorary motions
by Henderson, Dan N1ND 02 Aug '19

02 Aug '19

Carla has asked that I share some information and clarify some procedures about Awards. There are some awards that requires the ARRL Board of Directors to vote to confer it upon the recipient. These include Awards such as the McGann, Knight, and Technical Service awards recently voted by the Board. In those kinds of cases, after the meeting, it is generally appropriate for the recipient's director to contact the recipient to notify them of their selection and congratulate them. This gives the director the chance to "break the news" before the recipient finds out through the minutes or news stories when they are released. This applies to most of the awards found in Chapter 12 of the Director's Workbook. When something like The President's Award is voted, it would be appropriate for the President and the Director of the recipient to coordinate the notification of the recipient. Because some of the awards coming with plaques, certificates and/or monetary prizes, it is appropriate to coordinate with the HQ staff person responsible for fulfillment of a particular honor. This is different from the Centurion Award, which is not a Board voted award. Centurion is not a typographical error. When the award was established it was named the Centurion award. When a director believes they haves a constituent who qualifies for the Award, the director first verifies the age of the recipient and notifies HQ of that information. HQ then verifies the membership requirement and prepares the award. The nominating director coordinates with HQ on shipping of the award for presentation, etc. The intent of the motion was for HQ to automatically prepare the award when an eligible candidate was identified by their respective director. The Centurion Award does not require a Board motion or vote. At the request of several directors, Carla and I will be working on a process for recognition motions - long time clubs, etc - to be handled in a more expeditious manner. In order to do this, however, it will mean that directors submit these type motions about a month in advance of the meeting, so they can be distributed into a consent-agenda type motion. I envision this being along the lines of a single motions made that the honorary motions from this consent agenda item are approved with a direction to include each in the minutes. The details of this can be worked out before January if that is the desire of the Board. But again, the key is advance preparation by the directors - you are all familiar with the problems that sometime arise from trying to craft motions "in the fly" on Saturday of a meeting. If you have any questions about who at HQ handles any specific award, you many contact Carla, who will help get you pointed in the right direction. And if you have any questions on process, feel free to contact me. Have a great weekend... Dan Henderson, N1ND Assistant Secretary - American Radio Relay League, Inc. Regulatory Information Manager ARRL, the national association for Amateur Radio (r) 860-594-0236 dhenderson(a)arrl.org<mailto:dhenderson@arrl.org>

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[arrl-odv:28505] IN-Newsletter August 2 2019
by Pereira, Carla, KC1HSX 02 Aug '19

02 Aug '19

Attached is this week's newsletter, with updates from recent events around HQ and beyond! Have a great weekend!

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[arrl-odv:28501] 2018 IRS Form 990 - Non Public Version
by Middleton, Diane, W2DLM (CFO) 02 Aug '19

02 Aug '19

Ladies and Gentlemen, Attached for your review before filing with the IRS is the 2018 Form 990 for your review. As a reminder this version includes Schedule B, donor information for donation $5,000 or more. Schedule B is not public information per the IRS and respectfully request that you not share this information outside the board family. I plan on filing the return with the IRS early next week. Once the IRS has accepted the return it will be posted on our website without Schedule B. Please feel free to contact me with any questions or concerns. Thank you. Diane Middleton, W2DLM Chief Financial Officer ARRL, the national association for Amateur Radio(r) 225 Main Street Newington, CT 06111 (860) 594-0225

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[arrl-odv:28475] FW: [yccc] Stepping up in the wake of tragedy [was: Sad news]
by Fred Hopengarten 01 Aug '19

01 Aug '19

As I'm getting many questions, I thought I'd convey what little we know so far. One guy died, one in hospital. When the latter gets better, we'll know more. Fred Hopengarten, Esq. K1VR Six Willarch Road Lincoln, MA 01773 781.259.0088, k1vr(a)arrl.org New England Director cid:a4a12f0b-0468-4a39-b953-31b2a3da8564 Serving ME, NH, VT, MA, RI and CT -----Original Message----- From: yccc(a)groups.io [mailto:yccc@groups.io] On Behalf Of Mpridesti via Groups.Io Sent: Tuesday, July 30, 2019 1:18 PM To: Ed Sawyer Cc: yccc(a)groups.io Subject: Re: [yccc] Stepping up in the wake of tragedy [was: Sad news] Ed >From what I have learned, yes the base was a tilt over but was bolted to prevent tilting while the tower was being taken down. Assuming the plan was to get it taken down to 20 ft, then tiltover. Perhaps a 20 ft mast was inside the tower at that point? Probably felt tilting over 40 ft was too much. Nothing wrong with that approach. Commonly done with tiltover Rohn towers where at the hinge, a bolt is placed to prevent tilting while taking down the upper half of the tower. Also the tower was higher than 40 ft to begin with, so guys were present. I am guessing there was an expectation of it being self supporting as it was when the tower first went up. With these failures due to aging or improper water drainage, or other unknowns, it compels all of us to use that extra set of safety guys with any tower take down. I have seen plenty of poorly engineered sites or damaged towers where the owner thinks it is still safe to climb. NOT. And like Jack, I cut those down when I can! Got lazy at my last QTH and dropped a 100 ft tower with a yagis on top. A site behold but oh so much easier! Regards, Mark, K1RX 603-231-8965 > On Jul 30, 2019, at 9:46 AM, Ed Sawyer <sawyered(a)earthlink.net> wrote: > > I actually do failure analysis as part of my work at our company here in Vermont. I agree with Jim, that these tragedies are an opportunity to train and publicize for the good of overall community safety. However, broad brush training is rarely effective. Actual failure analysis, think NTSB after an airplane accident, and addressing fixes and training that would have prevented the actual event is VERY effective. > > It seems from what I have gathered so far from the pieces of information: > - They were taking down a tilt over tower. What didn't they tilt it over to disassemble? > - They were harnessed in and went down with the tower > - The movement of the tower after they removed the last set of guys initiated the failure. This implies there were no temporary safety guys installed as they disassembled the last set of permanent guys. And why were guys even attached on a tilt over tower? I personally always install safety guys on the top of the section directly under the section with the guys before removing the guys. And the guys should be loosened from the ground, not from the tower. You can then safely climb the tower and lift and drop the previously guyed section with the guys still attached if desired. Never being on that section in this part of the process. > Rust at the base weakened the legs. Possibly the tiltover plate was part of the problem. > I am not sure if the above fully captures the questions. But as is normal in an fatal accident, its a combination of things that cause the event. Sibgle event fatalities occur, and are tragic, but the typical story reads like above. > We would do well as a community to have the equivalent of an informal NTSB on tower injuries and fatalities. The community gets safer by understanding, learning, and preventing. > > Ed N1UR > > > -=-=-=-=-=-=-=-=-=-=-=- Groups.io Links: You receive all messages sent to this group. View/Reply Online (#55642): https://groups.io/g/yccc/message/55642 Mute This Topic: https://groups.io/mt/32653653/418012 -=-=- YCCC Discussion Group (members-only) -=-=- Group Owner: yccc+owner(a)groups.io Unsubscribe: https://groups.io/g/yccc/unsub [hopengarten(a)post.harvard.edu] -=-=-=-=-=-=-=-=-=-=-=- --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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