July 2011 - arrl-odv - reflector.arrl.org

[arrl-odv:20061] Pension Sub-Committee Report,etc.
by Jim McCobb 08 Jul '11

08 Jul '11

Hello to all, As many of you are aware, we "froze" the ARRL (defined benefit) Pension Plan a couple of years ago due to its escalating cost. As a substitute, a 403B (like a 401K, but for non-profits) was implemented. Earlier this year, the A&F formed a Pension Sub-Committee to prepare for winding down the Pension Plan. The Committee has completed its work and recently reported to the A&F. For a couple of reasons, Cliff Ahrens, Chairman of the A&F, felt that it would be appropriate to now make ODV, and in particular the Board members, aware of Sub-Committee's findings and recommendations. The first is to give you the opportunity to peruse the materials well before you're asked to vote on the matter. Secondly, since A&F is scheduled to take up the Sub-Communities' recommendations on Thursday (the 14th), your having the materials at this time affords you the opportunity to provide input, if you wish, to the A&F ahead of its meeting. Therefore please free to let us know your comments, suggestions, criticisms, etc., between now and next Wednesday if possible. You may direct them to me as Sub-Committee Chairperson or to Cliff, Chairman of the A&F. It would be appreciated if you would not discuss this matter with any of the staff or outsiders, since only Senior Officers are aware of the conclusions of the Sub-Committee. Staff members were previously informed of the freeze and where the Pension Plan would be heading. Should you wish to discuss the materials among yourselves, of course feel free to do so. We have by the way received input on this matter from outside experts as indicated in the attached memo from the Sub-Committee. Also, Barry has engaged the services of a Boston law firm, which will act as our ERISA (Employee Retirement Income Security Act) attorney. There are many filings that must be prepared and approvals to be acquired to complete the proposed transaction and thus we wish to assure ourselves that they will be properly and timely done. Now hopefully I can manage to get all these attachments to you correctly---if I don't I am confident that I'll hear from someone. 73, Jim K1LU

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[arrl-odv:20060] Document #10--Report of the Chief Financial Officer
by Shelley, Barry, N1VXY 08 Jul '11

08 Jul '11

Enclosed is the Report of the Chief Financial Officer (Document #10) for the 2011 Second Meeting of the ARRL Board of Directors. The summary financial reports are presented as an addendum to Document #10 which is also attached. If anyone has any questions prior to the meeting next week, please let me know. 73, Barry J. Shelley, N1VXY Chief Financial Officer ARRL, Inc-The National Association for Amateur Radio(tm) 225 Main St. Newington, CT 06111 www.arrl.org <http://www.arrl.org/> Phone: (860) 594-0212

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[arrl-odv:20059] Document #18 Ethics and Elections Committee Report
by Greg Sarratt 08 Jul '11

08 Jul '11

Document #18, the report of the July 2011 Ethics and Elections Committee is attached. Please let me know if you have any questions or need additional information. 73, Greg Sarratt, W4OZK

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[arrl-odv:20058] BOD Travel Sked
by Kustosik, Lisa, KA1UFZ 08 Jul '11

08 Jul '11

<<Jul11VAN.doc>> Sincerely, Lisa Lisa Kustosik, KA1UFZ Assistant to the CEO / Meeting Planner ARRL--The National Association for Amateur Radio 225 Main Street Newington, CT 06111 Tel: 860-594-0245 --- Fax: 860-594-0259 email: lkustosik(a)arrl.org

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[arrl-odv:20057] Re: Prop to Amend ARRL Art of Assn and Bylaws - Draft 6 - BW
by dick＠pobox.com 08 Jul '11

08 Jul '11

7 JUL 2011 - 2215 CDT Here are the same two black & white files in MS Word 2003 format. - Dick Isely, W9GIG

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[arrl-odv:20056] Prop to Amend ARRL Art of Assn and Bylaws - Draft 6 - BW
by dick＠pobox.com 08 Jul '11

08 Jul '11

7 JUL 2011 - 2210 CDT For those of you who may want more legible black & white printed copies of the Draft 6 Proposals to Amend ARRL Art of Assn and Bylaws, I have attached two B&W PDFs to this message. All struck-out text is to be deleted. All the boldface text in the paragraphs except for the lead-in job titles in the Bylaws, are new text. - Dick Isely, W9GIG

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[arrl-odv:20055] Proposals to Amend ARRL Art of Assn and Bylaws - Draft 6
by dick＠pobox.com 08 Jul '11

08 Jul '11

7 JUL 2011 - 2043 CDT This message is the last in a long series of phone calls, email messages, and webinars, first between the directors, then the directors and the officers, and now including the vice directors. You will find two PDFs attached to this email. They are Draft 6 of the proposed changes to the ARRL Articles of Association and the ARRL Bylaws. This final round of suggested changes before the board meeting next week includes the following items. Articles of Association: No further proposed changes. But the changes to this document will be split into two motions because the topic of one of the changes (officer succession) was not posted to the board before the 30 day in advance deadline for obtaining a smaller required vote majority for approval. For consistency in discussion, this draft number has been rolled forward to #6 with the one proposed later change to draft 6 to be labeled 6-A. This means there will now be two (2) motions to amend the Articles of Association at our July board meeting. Bylaws: 4 In the first line, strike "$39.00 annually worldwide" and insert "determined by the Board of Directors, with advice of the Administration and Finance Committee, and shall be". Add sentence "Dues are currently $39.00 worldwide." - Cliff Ahrens 7-b The word "death" has been changed back to the word "decease". - Kay Craigie 12 Strike the second sentence and replace it with "The League shall reimburse their reasonable and prudent administrative expenses and travel expenses in accordance with travel and expense policies adopted by the Board of Directors." - Jay Bellows 26 Previously proposed last sentence modified to read "Special meetings may be conducted using electronic methods whereby all participants are able to hear one another in real time." - Dick Norton ------------ FYI, I will be out of town all day 8 JUL, until late afternoon 9 JUL. - Dick Isely, W9GIG

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[arrl-odv:20054] Document 15
by Kay Craigie 08 Jul '11

08 Jul '11

The attached, Document 15 (Appendix A is included), are the report of the Executive Committee. 73 - Kay N3KN

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[arrl-odv:20053] Document 3
by Kay Craigie 08 Jul '11

08 Jul '11

The attachment is my report to the Board. I'll be happy to respond to questions now or at the meeting. 73 - Kay N3KN

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[arrl-odv:20052] IN-News
by Kustosik, Lisa, KA1UFZ 07 Jul '11

07 Jul '11

<<070611.doc>> IN-Newsletter <<Microsoft Word Picture>> Vol. 34, No. 27 July 6, 2011 -- Covers the period June 26-July 2. Upcoming Meetings and Events Administration & Finance Committee July 14 @ 8:30am in Newington, CT Programs & Services Committee July 14 @ 9:00am in Newington, CT Annual Board Meeting July 15-16, 2011 @ 9:00am in Windsor, CT Development Reported by Mary Hobart, K1MMH The report to the ARRL Board of Directors was prepared for the July 15-16 meeting. The Education & Technology mail campaign finally hit the street. The goal for this mailing is $65,000. The report from Albuquerque on the Teachers Institute there was mailed to the current and former donors. To date donors have contributed $80,000 to support this professional development initiative. The Spectrum Defense Fund has reached $151,119 or 43% of the 2011 goal. The Diamond Club has reached $171,558 or 61% of the 2011 goal. Production/Editorial Reported by Joel Kleinman, N1BKE We reviewed printer's proofs for the 2010 DXCC Yearbook. Khrystyne Keane wrote and distributed the ARRL Letter and produced and voiced ARRL Audio News for June 30, 2011. Sales and Marketing Reported by Bob Inderbitzen, NQ1R June ended with 156,797 members-a gain of 172 members over May. 74% of June 2011 expirees paid on time (vs. 75% last June). For the first 6 months, membership is up 322 members--196 members ahead of goal. Direct mail and targeted e-mail solicitations continue to be the greatest contributing factors to membership growth. Membership acquisition among new licensees is strong. 21.39% of new hams licensed in March joined ARRL within 4 months (March - June). Several targeted emails contributed 473 new members during the month, a new record-just exceeding the 469 members recruited by email in December. June product sales were $242,765, exceeding the sales forecast of $237,058. Direct sales were $146,894; dealer sales were $95,871. This was a strong second quarter-with sales exceeding the forecast goal by $23,412. The warehouse crew fulfilled 868 packages for publication and product orders, 538 membership premiums, and QST mailing supplements. Membership & Volunteer Programs Reported by Dave Patton, NN1N DXCC Branch Credits Applications 2010 Carryover 156,929 1,155 2011 Received 500,937 4,465 Cumulative Total 657,866 5,620 2011 Processed 539,529 4,602 Remaining 118,337 1,018 Processing Time 8 Weeks Logbook of the World Category June 2011 % Change Jan - June 2011 QSO Records Entered Into System 351,970,150 9% QSL Record Matches 41,999,960 13% Logs Processed 2,227,830 18% Active Certificates 63,289 9% Registered Users in System 42,122 10% Logbook (Email Only) Inquiries June 2011 Maintenance 798 Initial Setup Inquiries 986 Award Related Concerns 378 Customer Usage Issues 535 Phone Calls 196 Total 2,893 Field Organization/Public Service Team Leona Adams reports that incumbent Section Manager Rob Griffin, K6YR, has been nominated to run for a new term of office as Santa Barbara's Section Manager for the next term of office that starts in January 2012. Bill Kauffman, W5YEJ, has been nominated to run for New Mexico Section Manager for the next term also starting in January. Thanks to the Mailroom Staff, the Georgia and Western Washington Section Manager election ballots were sent to members in these respective sections last week and before the July 1 mailing deadline. Steve Ewald worked on and turned in the September QST Public Service column to our Production Department. Many Section Managers and Section Leaders have been reporting on successful and fun tours of their respective sections during Field Day weekend in order to visit as many Field Day camps as the time and schedules would allow. Chuck Skolaut helped address a number of questions this past week including the use of FRS radios in a foreign country, identifying a remote station, selling equipment to a foreign amateur, operating overseas and the ROS mode. Several complaints of CB stations causing interference to the ham bands were received. A beacon on 30 meters is being checked, and OOCs in South Carolina and Georgia are investigating reports of interference to local repeaters. Chuck was also a tour guide around headquarters, conducted morning code practice, and assisted visitors who operated W1AW. Sincerely Compiled by, Lisa Kustosik, KA1UFZ Assistant to the CEO Hamfest/Member Contact/ARRL Representative/Meetings/Vacations Leona Adams 7/22 Vacation Margie Bourgoin 8/18-8/23 Vacation Joe Carcia 7/1-7/8 Vacation `` 7/15 Vacation `` 7/22 Vacation `` 7/29 Vacation `` 8/5-8/12 Vacation `` 8/19 Vacation Steve Ford 8/8-8/12 Vacation `` 8/18-8/25 West Virginia State Convention, Weston, WV/Vacation Mike Gruber 7/11-7/15 Vacation `` 8/20-8/27 Vacation Joel Hallas 8/10-8/16 Vacation Ed Hare 8/5-8/7 Midwest Division Convention, Cedar Rapids, IA Dan Henderson 7/5-7/8 Vacation `` 7/15-7/16 BOD Meeting, Windsor, CT `` 8/5-8/7 Rocky Mountain Division Convention, Taos, NM Mary Hobart 7/14-7/16 BOD Meeting/Committee Meeting, Windsor, CT Amy Hurtado 7/8 Vacation `` 7/15 Vacation Gail Iannone 6/24-? Sick Leave Bob Inderbitzen 7/25-7/29 Vacation `` 8/8-8/12 Vacation Joel Kleinman 7/7-7/8 Vacation Harold Kramer 7/14-7/16 BOD Meeting/Committee Meeting, Windsor, CT Lisa Kustosik 7/14-7/16 BOD Meeting, Windsor, CT Bill Moore 8/20-8/21 Alabama State Convention, Huntsville, AL Dave Patton 7/22-7/25 W0DXCC, Leavenworth, KS/Vacation `` 8/25-8/28 JARL Ham Fair, Tokyo, Japan Diane Petrilli 7/8 Vacation `` 7/22 Vacation `` 7/29 Vacation `` 8/5-8/12 Vacation `` 8/26-9/2 Vacation Allen Pitts 7/20-7/22 Vacation `` 7/28-7/29 Vacation Brennan Price 7/13-7/16 BOD Meeting/Committee Meeting, Windsor, CT `` 8/5-8/6 Texas State Convention, Austin, TX John Proctor 6/22-7/8 Vacation Chuck Skolaut 8/20-8/22 Kansas State Convention, Salina, KS Dave Sumner 7/14-7/16 BOD Meeting/Committee Meeting, Windsor, CT

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